Assistant Property Manager - Arlington, United States - Lincoln Property Company

Lincoln Property Company

Verified Company

Arlington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Assistant Property Manager is responsible for administration of all tenant leases, billing and collecting tenant receivables, generating monthly reports for owner, preparing vendor service and construction contracts, supervising vendor and contractor services and assisting in annual budget preparation.

The Assistant Property Manager is also responsible for assisting the Property Manager with duties as necessary.

Desired Competency, Experience and Skills:

Bachelor's Degree or 2+ years' office or property management experience
Yardi and MRI property management software experience a plus
Excellent customer service skills
Basic accounting skills and knowledge
Good organizational skills and attention to detail
Proficient with Microsoft Excel and Word
Strong verbal and written communication skills

Responsibilities:

Provide daily assistance and support to Property Manager in management of property.
Management, Tenant, and Vendor relations.
Property scheduling and communication with tenants and vendors
Assist with accounting, reporting and budgeting tasks.
Work with the Property Manager to resolve building management issues.
Assist the Property Manager in supervising onsite staff.
Work closely with and supervise vendors to ensure compliance with service contracts.
Recommend and/or authorize vendor contracts as appropriate.
Collaborate with the Property Manager to maintain personal contact with the building owners.
Conduct routine property inspections to prevent/identify problems and exposures.
Assure optimal functioning of building life safety and security systems.
Ensure adherence to owners' policies and procedures, as well as compliance with codes, regulations and governmental agency directives.
Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
Schedule building activity including moveins/moveouts and verify insurance.
Follow established A/R guidelines including contacting tenants regarding followup on rent payment status and assisting property manager in lockouts as necessary.
Review and ensure the accurate coding of invoices for payment.
Assist the Property Manager in the preparation of the monthly reporting package/financial reports according to owner's needs.
Assist the Property Manager with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties.
Ensure compliance with management agreements.
Work with the Property Manager to facilitate property management, accounting, leasing, marketing and construction needs.