Executive Personal Assistant - Houston, United States - Empyreal Jet Inc.

Description

Company Overview:

We are a leading aviation company dedicated to providing exceptional air transportation services to our clients. Our commitment to safety, reliability, and superior customer service sets us apart in the industry.

We are currently seeking a highly organized and proactive individual to join our team as a Personal Assistant to the Director of Operations.

Position Overview:

As the Personal Assistant to the Director of Operations, you will play a vital role in supporting the efficient operation of our aviation department.

You will provide administrative assistance, manage schedules, coordinate meetings and travel arrangements, and handle various tasks to ensure the smooth functioning of the director's office.

This position offers an exciting opportunity to work closely with aviation professionals in a dynamic and fast-paced environment.


Key Responsibilities:

• Manage the Director of Operations' calendar, schedule appointments, and coordinate meetings, conference calls, and travel arrangements.
• Act as the primary point of contact for internal and external stakeholders, including clients, vendors, and team members, and screen incoming communications.
• Prepare and organize documents, reports, presentations, and other materials as needed for meetings and presentations.
• Assist with project management tasks, including tracking deadlines, milestones, and action items.
• Coordinate logistics for special events, conferences, and industry meetings attended by the Director of Operations.
• Conduct research, gather information, and compile data on various topics as requested by the director.
• Handle confidential and sensitive information with discretion and professionalism.
• Perform general administrative tasks, such as managing correspondence, filing documents, and maintaining office supplies.

Qualifications:

• Bachelor's degree preferred, or equivalent combination of education and experience.
• Proven experience as an administrative assistant, executive assistant, or similar role, preferably in the aviation or transportation industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fastpaced environment.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Ability to handle confidential information with discretion and maintain a high level of confidentiality.
• Detailoriented with a proactive and resourceful approach to problemsolving.
• Flexibility to adapt to changing priorities and work independently with mínimal supervision.
• Knowledge of aviation terminology and industry practices is a plus but not required.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.
• Opportunities for professional development and career advancement within the company.
• Exciting and dynamic work environment with a supportive team culture.

Pay:
From $55,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Night shift
• On call
• Weekends as needed

Ability to Relocate:

• Houston, TX 77032: Relocate before starting work (required)

Work Location:
In person