File Assistant - Chicago, United States - Nyhan Bambrick Kinzie & Lowry

Description

Job Purpose Summary

The File Assistant provides high-quality administrative support in the office and is responsible for a wide range of administrative and organizational tasks.

This position provides direct support to attorneys and will work alongside Legal Assistants to support attorney and client needs. This interactive position requires the ability to receive, assess, prioritize, and execute tasks in a timely and effective manner. It requires a high level of attention to detail, responsiveness, critical thinking skills, and professionalism.


Duties and Responsibilities

• Preparing subpoenas and related documentation
• Routinely conduct subpoena followups by telephone to obtain required records
• Review and obtain payment for invoices pertaining to records
• Print and/or profile medical records as needed
• Backup remaining File Assistants during scheduled time off and assist with work overflow
• Prepare general correspondence and any other requested legal documentation
• Other tasks as directed by Office Manager

Job Requirements

• Associate degree or relevant work experience (12 years administrative support in legal or medical office)
• Willingness to take ownership to see tasks through to completion while adhering to deadlines
• Organized and efficient with the ability to multitask
• Professional with strong written and verbal communication skills in person and over the phone
• Strong computer skills and intermediate experience with Microsoft Word and Excel

Pay:
From $20.00 per hour

Expected hours: 7 per week


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (preferred)

Experience:

- administrative support: 2 years (required)


Work Location:
In person