Site Admin I - Spring Run, United States - MasTec Inc

MasTec Inc

Verified Company

Spring Run, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview:
Provide administrative support to the on-site project management team and site-based employees

Responsibilities:

Administrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning
Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I9 documentation, and participating in new hire orientation
Maintain tracking and reporting spreadsheets needed for the project
Maintain site roster and time off calendar
Assist with project setup activities, including but not limited to setting up office contacts and services
Assist users with logging into company software accounts
Order and maintain an adequate amount of office supplies
Maintain a clean and organized office throughout the duration project
Participate in daily internal management meetings, taking meeting minutes as needed
Crosstrain with other administrative positions onsite, (if applicable) to serve as backup
All other duties as assigned
Accounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy
Reconcile purchase card statements monthly
Employee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
Assist with equipment questions (scanner, copy machine, etc.)
Safety: Be a Champion of the organizations Safety culture
Assist the Site Safety Coordinator as needed

Qualifications:

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

13 years+ experience in administrative support position

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Take reasonable care of your own and others health and safety and of those who may be affected by the daytoday delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook
Strong verbal and written communication skills
Must be highly organized and able to multitask

MasTec, Inc. is an equal employment opportunity employer.

The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws.

The Company also prohibits harassment of applicants and employees based on any of these protected categories.

It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.