Elementary School Secretary B - Elgin, United States - Illinois School District U-46

Illinois School District U-46

Verified Company

Elgin, United States

4 days ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 33747

Position Type:

Secretary / Clerical/School Secretary
Date Posted:

4/9/2024
Location:

Horizon Elementary
Date Available:

04/15/2024
Closing Date:
Until Filled

Position / Title:
Elementary School Secretary B
Bargaining Unit: DUSA
Department/Location: Elementary Schools Instruction & Equity
Work Days: 211
Reports To: Building Principal
JD Revision Date: 05/22/2023
Supervises: N/A
Function / Position Summary
Organize and maintain safe school operations through office assistance, communications and directed procedures. Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school. Process requests for photocopying of classroom material with accuracy and timely delivery. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities

Answer the main phone line and take messages or transfer calls to the appropriate extension.
Maintain office/building supply inventory to ensure proper onhand stock.
Process materials (photocopies, scanning, collation, lamination, etc.) within requested time lines or as assigned.
Manage/assist with attendance.
File information and confidential material in student files.
Receive, sort, and distribute incoming mail, documents, and correspondence.
Register new students and attend registration events (as needed)
Accurately enter computer data.
May coordinate the workflow of inquiries and incoming work order requests.
Assist with confidential student cumulative files as requested.
Assist with sick or injured children as requested.
Assist with checking in visitors with the security software.
Other duties as assigned.

Education

High School diploma or equivalent required.

Experience / Knowledge

Previous office, clerical or support staff experience in a school setting preferred.

Bilingual

Spanish/English written/verbal preferred.

Physical Demands

Ability to work on a computer/telephone over the major portion of the day.
Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the Agreement between District U-46 Secretarial Association and the Board of Education)

Classification A (Proficiently demonstrates all criteria listed)

Ability to communicate and interact with staff and coworkers in a professional manner
Demonstrates positive customer service skills
Demonstrates confidentiality
Ability to work independently
Ability to prioritize tasks
Demonstrates organizational skills
Keeps accurate filing
Maintain appropriate inventories and online file management
Able to use office machines (ex. laminator, fax, intercom, phone, copier)
Accurate typing/keyboarding
Working knowledge of computer programs
Willingness and ability to learn

Classification B (Proficiently demonstrates all criteria listed, Including classification A)

Perform reception duties
Perform student attendance duties
Utilize excellent written and verbal communication skills (parents, staff and students)
Responsible for tracking and balancing building/department expenditures (if applicable)
Working knowledge of computer program Word and Excel

Terms of Employment

This is a 10 month position.
Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.

Salary Information
- $15.60 per hour

3.5 hours per day
Pension eligible
Attachment(s):

-
JobID: 33747

Position Type:

Secretary / Clerical/School Secretary
Date Posted:

4/9/2024
Location:

Horizon Elementary
Date Available:

04/15/2024
Closing Date:
Until Filled

Position / Title:
Elementary School Secretary B
Bargaining Unit: DUSA
Department/Location: Elementary Schools Instruction & Equity
Work Days: 211
Reports To: Building Principal
JD Revision Date: 05/22/2023
Supervises: N/A
Function / Position Summary
Organize and maintain safe school operations through office assistance, communications and directed procedures. Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school. Process requests for photocopying of classroom material with accuracy and timely delivery. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities

Answer the main phone line and take messages or transfer calls to the appropriate extension.
Maintain office/building supply inventory to ensure proper onhand stock.
Process materials (photocopies, scanning, collation, lamination, etc.) within requested time lines or as assigned.
Manage/assist with attendance.
File information and confidential material