Executive Assistant, Global Technology - Bethesda, United States - Marriott International, Inc

Marriott International, Inc

Verified Company

Bethesda, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Number

Job Category Administrative

Location Marriott International HQ, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAP

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Management

JOB SUMMARY

The purpose of this role is to provide proactive administrative, event and travel planning, as well as project management support for the Chief Digital and Information Officer position, as well as their leadership team.

This role is expected to partner with other administrative assistants within Global Technology and Marriott International to ensure smooth daily operation, including meeting and travel planning, proactive calendar management, and help driving overall team morale.

Global Technology is a very fast-paced, highly dynamic organization.

The administrative responsibilities for this role will encompass all facets of administrative support, e.g.

proactive calendar management and travel planning (including international) updating organizational charts, coordinating performance reviews, processing invoices, managing office space, submitting monthly updates for senior leadership, completing expense reports, payroll and work readiness, etc.

The event planning responsibilities for this role will vary but include the planning, agenda creation, content delivery and execution of leadership meetings and Town Halls, as well as various organization wide events.

The person in this position will need to have a passion for creativity and design, problem solving, organizational sense and savvy.

Decision-making skills have to be sharp due to the sensitivity, confidentiality and urgency of material.

Positive attitude and communication skills are critical as the role's effectiveness will be largely based on its ability to work within and across teams, often international, considering multiple time zones and cultural nuances as well as networking with key internal contacts, and coordinating efforts with external vendors.

Constant re-prioritization of daily workload is paramount due to the nature of the business and the critical tasks that may occur unexpectedly.

CANDIDATE PROFILE

Education and Experience

High school diploma or GED; 5+ years' experience as an administrative assistant or related professional area.

4year degree from an accredited university, Hotel and Restaurant Management focus preferred.
Hotel Operations or Event Management Experience is Preferred

Required Skills:

Knowledge of a full range of administrative processes typically gained through extensive years of experience
Detailed knowledge of advanced functions of Microsoft Office, specifically Word, PowerPoint, Excel and Outlook. Knowledge of other software packages is helpful
Be highly flexible and receptive to change along with managing a fast paced dynamic executive calendar
Be able to work with considerable independence, using solid judgement and ensuring integrity, compliance, and confidentiality of sensitive information
Ability to prioritize work based on immediate business needs in a fastpaced environment
Possess strong oral and written communication skills
Possess excellent interpersonal skills be able to collaborate effectively with others
Must have ability to:
Carry out oral and written instructions
Make decisions independently
Establish and maintain cooperative working relationships
Prepare correspondence independently
Must possess a 'can do' attitude

CORE WORK ACTIVITIES

Schedules appointments and meetings or makes travel arrangements for department personnel, evaluating alternatives and making decisions regarding pricing and logístical issues.
Assists in planning larger scale meetings outside the office, including selecting locations, organizing rooms, food and beverage selection, conference room needs, collateral and supplies, full logistics for meetings, and other duties for the meeting, while managing to a budget
Answers departmental telephone line(s); provides callers with responses to all types of requests, both routine and those requiring research and followup; directs calls to the appropriate person or takes messages. Develops alternative methods to handle requests and address ambiguous issues. Routinely responds back directly to the caller after performing research or followup.
Composes all types of correspondence or documents, many times on behalf of the supervisor. Correspondence may be directed toward outside owners, customers or senior level executives. Typically drafts correspondence under own signature.
Responds to and routes sensitive inquires to the appropriate business stakeholder
Identifies areas where new administrative policies and procedures may be necessary within a department. Initiates the project to develop the new policy or procedure.
Researches questions and problems regarding departmental or administrative policies, procedures, information or se