Administrative and Management Support Specialist - Washington, United States - Goldbelt, Inc.

Goldbelt, Inc.
Goldbelt, Inc.
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Overview:


A leader in cutting-edge research and technology in the cyber arena, CPMG focuses on using business drivers to guide cybersecurity activities and manage risk.

CPMG offers flexible, integrative solutions for Department of Defense (DoD) contractors, among others, and specializes in cybersecurity, information and operational technology, electronic security surveillance, and support services.


Summary:

The Administrative and Management Support Specialist will provide administrative and program support for the Director.

Will serve as the general point of contact for the Director and senior staff, schedules meetings, prepares correspondence and other materials, and provides other programmatic/administrative assistance as needed.

Must have a strong, take-charge mentality.


Responsibilities:


Essential Job Functions:


  • Establishes computerized suspense system to develop and implement program management.
  • Answers inquiries, refers callers to appropriate individuals, answers questions on behalf of the Director and senior staff and refers to them only those queries requiring personal attention.
  • Assists in the executive management of the office by providing responsible communications and personal liaison between the senior staff and key staff members.
  • Serves as the senior staff liaison to other SI units.
  • Responds on behalf of the Director to invitations, requests for information, and other inquiries (both internal and external), obtaining information from various staff as needed.
  • Keeps the calendar for the SLA Director, establishing priorities at own discretion.
  • Makes travel arrangements, develops travel itineraries, and schedules and books all reservations for all travel accommodations. Prepares and processes travel requests, authorizations, and vouchers for the senior staff in accordance with Smithsonian policies and procedures. Manages logistics related to conferences and events. Efforts not limited to scheduling meeting rooms, A/V, catering, security, lodging, etc.
  • Supports Director with development of PowerPoint presentations. Manages logistics related to presentation at conferences and events.
  • Composes correspondence, reports or statistical data from brief notes or verbal instructions, drawing on knowledge of the senior staff's interest and priorities, office operations, and requirements to locate information.
  • Establishes and maintains the digital files. Obtains other material when necessary from central files, library, or other offices or agencies as necessary.
  • Services related to calendar management
  • Services related to the management of the Office of the Director to include meeting agendas
  • Development of manuals, handbooks and standard operating procedures as related to the organization of the merged units


Qualifications:

Necessary Skills and Knowledge:


  • Excellent communication skills, both verbal and written.
  • Strong organizational and time management abilities, with the ability to prioritize tasks and meet deadlines.
  • Attention to detail and accuracy in work.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Experience working in a fastpaced environment with the ability to adapt to changing priorities.

Minimum Qualifications:


  • High school diploma or equivalent.
  • At least 3 5 years of related experience.
  • Proven experience in administrative support roles, preferably in a corporate or office environment.

Preferred

Qualifications:
(education, experience, skills)

  • Associate's or Bachelor's degree preferred.

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience.

As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

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