Deputy Clerk I - Denton, United States - Denton County, TX

Description

Salary : $35, $41,170.00 Annually

Location : Carrollton, TX

Job Type: Full-Time Non-Exempt

Job Number:

Department: Tax Assessor/Collector

Opening Date: 04/19/2024

Closing Date: Continuous

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department.

Examples of Duties

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Balances the cash drawer daily and prepares related reports on a daily and weekly basis.

Regular and punctual attendance is required.

Oversees the registration and title of motor vehicles; processes renewals of registration; create daily reports.

Collects property taxes; posts property taxes accurately as needed.

Assists in the distribution of disability placards, license plates, and specialty license plates.

Handles phone calls from the public, processes renewal, and title mail, and accepts payments from the public including tax payments, vehicle inventory tax, beer and wine renewals, and tax certificates.

Calculates and adjusts accounts for court orders.

Processes dealer work for the titling of cars sold and leased.

Oversees clerical duties related to the collection of ad valorem and tax payments, maintaining inventory, issuing temporary tags, and issuing handicap placards.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college-level coursework is preferred.

Specific certifications related to the area of assignment may be required for this position.
Bilingual in Spanish and English is preferred but not required.

Supplemental Information

Please add to your email safe list to ensure the proper delivery of emails.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

01

Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.COMPLETED APPLICATION ACKNOWLEDGMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.

02

Do you have a high school diploma or GED?

• yes
• No

03

Please indicate the highest level of education obtained:

• No High School Diploma or GED
• General Equivalency Diploma
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctorate
• PHD
• Medical Doctor

04

How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.

• No College Credit - 14 Credit Hours
• 15-29 Credit Hours
• 30-44 Credit Hours
• 45-59 Credit Hours
• 60-89 Credit Hours
• 90-119 Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• 390 Credit Hours or more

05

I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A.

06

Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace: NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

• Less Than 6 Months
• At least 6 Months, but less than 1 Year
• 1 Year
• At least 1 Year 6 months, but less than 2 years
• 2 Years
• 3 Years
• 4 Years
• 5 Years
• 6 Years
• 7 Years
• 8 Years
• 9 Years
• 10 Years
• 11 Years
• 12 Years
• 13 Years
• 14 Years
• 15 Years or more

07

Do you have previous Tax Office experience?

08

Rate your proficiency with 10-key:

• No Experience
• Beginner (Basic, General Use)
• Intermediate (day to day use)
• Advanced

09

Do you have the ability to perform basic mathematical computations relating to cash handling?

• Yes
• No

10

Please indicate your level of cash handling experience:

11

Do you have experience in a high volume mail or call center environment? If so, please describe:

12

Do you have experience with an OPEX rapid processing system? If so, please describe:

13

The Tax Assessor/Collector Office has six locations throughout Denton County and by policy rotates employees multiple times a year, are you willing and able to work in all locations?

• Yes
• No

14

Are you bilingual in Spanish and English?

• Yes
• No

15

Where did you hear about this position?

• Denton Record Chronicle
• Indeed
• Craigslist
• Facebook
• Other

16

If you selected "Other" in the previous question, please specify how you were referred to this position.

17

Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add to your email safe list. INTERVIEW ACKNOWLEDGMENT: I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A.

18

I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.

Required Question