Administrative Assistant - Lodi, United States - AB Facility Services

AB Facility Services

Verified Company

Lodi, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Us:

AB Facility Services (ABFS) is a leading provider of comprehensive facilities management services across the United States. We specialize in optimizing facility operations, maintenance, and cost-effectiveness for our diverse clientele. As we continue to grow, we are seeking a talented and motivated
Administrative Assistant to join our dynamic team. This hybrid role is made up of dispatching duties and administrative/billing duties related to our facility operations.

Responsibilities:

Closely monitor the dispatch board to triage and prioritize calls.
Open work orders and document service issues on equipment.
Assign technicians to work orders based on skill set and geographic proximity.
Coordinate daily routes for technicians.
Work closely with manufacturers and equipment dealers to schedule equipment installations/performance checks.
Assist customers with any servicerelated issues.
Manage invoicing.
Review technicians' timesheets for accuracy.
Maintain financial records.
Assist with billing inquiries.
Provide general administrative support as needed.

Requirements:

High School Diploma or equivalent.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Strong attention to detail and organizational skills.
Excellent communication abilities.

Skills:

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Dispatching Experience:Familiarity with dispatching duties.
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Billing Experience: Familiarity with billing processes and software.
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Data Accuracy: Ensure precise data entry and record-keeping.
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Time Management: Handle multiple tasks efficiently.
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Customer Service: Professional and courteous communication with clients.

Professional Traits:

Reliable and punctual.
Team player with a positive attitude.
Ability to maintain confidentiality.

Competitive Benefits:

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Health Insurance: Comprehensive medical, dental, and vision coverage.
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Paid Time Off: Generous vacation and sick leave.
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401(k)

Retirement Plan:
Company match after one year.
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Professional Development: Opportunities for growth and training.

If you are an organized and detail-oriented individual with a passion for supporting efficient operations, we encourage you to apply Join our team and contribute to the success of AB Facility Services.