Sub-procurement Office Professional - Aurora, United States - WEST AURORA SCHOOL DISTRICT 129

Description

• High School Diploma
• Technology Literate

• Administers the AESOP

submits data to Payroll in order that the substitutes are properly paid, including the reports for paraprofessionals who sub for certified teachers.

• Create Pay Deduct Report Biweekly for payroll.
• Communicate with every school's principal Office Professional to monitor substitutes in their building (verify sub report).
• Provides training and preemployment orientation to new substitutes: ○ Hiring forms ○ IV ○ Records ○ Frontline ○ ID Pictures
• Enters all new employees into AESOP
• Generates welcome letters which include the employee's ID login and pin numbers.
• Updates information for staff who have transferred to another position within the district.
• Updates information and for staff who leave the district.
• Enters new and/or inactive employees and substitutes into AESOP.
• Functions as a "help desk" for all employees
• Enters absences for individuals who fail to meet the required cut off time.
• Enters any absences that are five or more days in length.
• Work with the Benefits Coordinator to track hours on FMLA and work comp absences (TTD).
• Run reports for the Benefits coordinator to track hours for substitutes who qualify for district benefits.
• Monitors all employees allotment of sick, personal, and vacation time.
• Explain leave procedures to staff members when necessary.
• Alert coordinators of significant issues with staff members that may affect pat.
• Point of contact for all district substitutes.
• Monitors feedback from schools regarding substitute's professionalism in classrooms.
• Monitors certification for all substitutes.
• Sends letter of assurance to current subs at the end of the year. Host Orientation, refresher training and update new ID pictures for the upcoming year.
• Compiles a variety of reports for payroll / special education, etc., at the end of the year.
• Update Special Education budget codes in frontline as mentioned on absence request to ensure the correct account number is being used.
• Contacts substitutes directly in an attempt to fill 'unfilled' absences.
• File all district absence doctor notes and all substitute hiring forms.
• Complete maternity/paternity leaves for employees and procure a long term sub in their absence.
• Supply long term substitute leave information to technology for their state records.
• Contacts AESOP via live chat or phone call to answer questions from employees/substitutes/administrators.
• Facilitate the complete onboarding process for newly hired substitutes.

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

• 8 hour shift