Higher Education Payroll Office Preaudit Clerk - Kingston, United States - University of Rhode Island

University of Rhode Island

Verified Company

Kingston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Number

CS01837
Job Title
HIGHER EDUCATION PAYROLL OFFICE PREAUDIT CLERK
Position Number

FTE

FLSA

Pay Rate

Salary Range
- $45,267 - $49,590
Position Type

Professional Staff
Union
No Response
Status
Calendar Year, Fulltime, Limited
Restriction or Limitation Reason
Funding
End Date of Restriction or Limitation

LIMITED TO 06/28/25

Department Information

Department

Payroll Office
Contact(s)
Jenna Visinho
Specialist, Talent Acquisition
Office of Human Resource Administration
80 Lower College Road
Kingston, RI 02881
Contact Phone/Extension

Physical Demands

Campus Location

Kingston
Building(s)

Grant Funded

Extension Contingent on Funding Date

Extension Contingency Notes

Duties and Responsibilities

CLASS DEFINITION:GENERAL STATEMENT OF DUTIES:

Within the college/university's central payroll office, to preaudit attendance record documents and authorization documents/requisitions in connection with the college/university payrolls (biweekly, monthly, and student) to determine their accuracy and propriety prior to payment to the recipients; to provide various related services to the college/university; and to do related work as required.

SUPERVISION RECEIVED:
Works under the general supervision of a superior; some work done independent of supervision.

Words independently on assigned payrolls according to standard practices and procedures, requesting assistance from supervisor only on an exception basis.

Other work is reviewed upon completion, consistent with pre-defined procedures and standards.

SUPERVISION EXERCISED:
As required, supervises and reviews the work of assigned clerical support staff.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

To examine personnel and payroll documents to determine if they have been properly authorized and associated payments and deductions are made as authorized.

To assure the legality and propriety of the college/university payrolls and pension payments by verifying their conformance to federal and state laws, personnel rules, contractual agreements and administrative regulations.

To provide service as required, e.g., advice and instruction to various employees and campus offices concerning the proper processing of payroll forms.

To operate computer hardware in order to update and/or maintain state and college/university payroll data. To correct erroneous payroll payments and update computer files with such corrections.

To maintain accrued hour balances, which includes annual, sick and personal leaves, as well as salary deferral time, and to make any required adjustments to correct such balances as needed.

To calculate and deposit on a timely basis employment and withholding taxes related to the college/university payrolls. To assist in the preparation and issuance of calendar year-end wage and tax statements (W2s) for the college/university payrolls. To calculate corrections to wage and tax statements (W2s), and request copies from the state as needed. To preaudit and/or post audit various types of payments and/or reimbursements to college/university employees.

To prepare salary data reports for verification of employment forms sent from mortgage companies, banks, and attorneys; prepare reports for salary information requests from various federal and state agencies (e.g., labor and training, social security, state courts).

To calculate and prepare check change forms for return of salary overpayments to correct cash with state, internal account information, and individual year-to-date records.

To calculate and process retroactive adjustments to distribution of salary and fringe charges to the college's/university's accounting system. To do related work as required.
Required Qualifications

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGE, SKILLS AND CAPACITIES:

EDUCATION AND

EXPERIENCE:

EDUCATION:

EXPERIENCE:
Such as may have been gained through employment with responsibility for the preparation and processing of the payroll in a small state agency or private business operation, or employment with responsibility for a specific payroll function or activity in a large state agency or private business operation
OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Preferred Qualifications

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.
Work Hours
8:30 AM to 4:00 PM — Monday