Administrative Assistant - Fort Belvoir, United States - Fort Belvoir, VA 22060, USA

Description

• Minimum of three (3) years related experience in Executive Level Administration
• Outstanding organizational and communication skills (written and orally)
• Excellent writing, spelling, grammar, proofreading, editing, typing skills
• Computer savvy with exceptional MS Office skills to include MS Word, Access, Excel & PowerPoint, and SharePoint
• Close attention to detail
• A selfmotivated, responsible, responsive individual who is a selfstarter as well as a team player
• High dependability to include excellent attendance and outstanding punctuality

• The following knowledge and skills are not allinclusive but are indicative of the requirements that contractor personnel shall possess as part of this contract:
• Contractor personnel shall have experience and expertise that demonstrate in-depth knowledge and background in providing professional and administrative support services in a DOD environment.
• Possess the ability to correspond and edit documents
• Have excellent communication skills in English (verbal, written, and computer)
• Have the ability to plan, organize and execute assignments effectively
• Have the ability to complete tasks promptly and with mínimal oversight
• Have extensive knowledge of technical editing and analysis techniques
• Have experience producing executivelevel briefings and presentations
• Exhibit accepted customer service practices and professional acumen in response to daily tasks, suspense's, and requests for information
• Additionally, possess the ability to perform the tasks related to correspondence and editing of documents below.
• Knowledge and use of current Microsoft Office productivity software (Word, Excel, Access, PowerPoint, and Outlook) to prepare documents, listings, tables, briefings, and worksheets
• Assist in the writing/editing/maintenance of various documents to include Standard Operating Procedures (SOP's) as well as notices and instructions
• Review and finalize papers, research reports, correspondence, records, and forms, ensuring accuracy, completeness, and compliance to agency policies and procedures
• Draft, review, edit, correct, and finalize all types of correspondence and documentation, including letters, memorandum, presentations, studies, assessments, and reports for release or signature.
• Provide distribution and maintain a transmittal tracking system for all correspondence
• Format edits ensure that each briefing/presentation conforms to DOD and Client policy in presentations, content, and legal requirements.
• Possess the ability to post/remove documents from SharePoint sites and update information on SharePoint sites.
• Possess knowledge of the Enterprise Information Systems (EIS) to execute, track, and close department EIS taskers.
• Knowledge of Records Management required to maintain and execute Records Management File Plans.
• Awareness of the Defense Travel System (DTS) to ensure Department Head travel orders are processed and tracked as required.

• Gathers travel requirements from Office personnel to schedule and prepare official government travel orders as needed.
• Supports the execution of travel itineraries (e.g., travel reservations, travel vouchers, and reports) as needed in support of the traveler

• Maintain a professional office environment that is open and welcoming to staff and visitors (e.g., organized, free of clutter, well lit)
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies, and placing and expediting orders for supplies
• Coordinates new employee computer and phone requirements
• Maintain electronic and hard copy filing system
• Coordinates office moves, including phone and LAN line moves
• Serves as the point of contact for office equipment repair, including printers and copiers

• Expertly drafts and routes nontechnical executive correspondence.

• Oversees compliance for employee training requirements

• Assists in Performance Appraisal scheduling

• Interfaces professionally and effectively with external customers and contractors
• Manages conference room scheduling and setup
• Answer Office management phone calls when Office management is not available, take a message and convey call information to the appropriate.

• Serves as backup for visitor/contractor badges and access control for Office including badge processing for visitors

• This position includes meeting deadlines, utilizing superior multitasking skills in an operations environment, communicating in a professional and diplomatic demeanor, working nonstandard work hours driven by mission support schedules, and providing timecritical and extremely accurate followup to all customers and managem