Town Clerk Specialist - Gilbert, United States - Town of Gilbert

Town of Gilbert

Verified Company

Gilbert, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

We Are Seeking:

With every job we fill, our focus is on providing best-in-class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment.

The Clerk's Office has an exciting opportunity for a highly motivated professional to fill the position of a full time
Town Clerk Specialist.

We are an innovative office that prides ourselves on our team and organizational culture, as well as a balanced 4-day work week and hybrid work environment.

The Town Clerk Specialist provides administrative support to the Clerk's Office and the Mayor and Council by composing Council minutes; preparing agendas; performing records retention, document verification, and election activities; as well as managing the Town Clerk's website.

This position also supports Gilbert's Boards and Commissions by facilitating recruitment and member appointment.

Town Clerk Specialist Responsibilities:

Create agendas, agenda packets, meeting notes, council communication documents, and action sheets for all Council Meetings, and process addendums;
Prepare minutes of Council meetings including Regular, Special, and Subcommittee meetings as assigned;
Prepare and process all ordinances, resolutions, policy, development agreements, annexations, minutes, and liquor license documents for signature at Council meetings, and record, publish, and post documents, as needed;
Review documents and verify accuracy of Municipal Code, ordinances, resolutions, policy statements, and related documents;
Prepare all proclamations at the request of the Mayor;
Manage, monitor, and update the Town Clerk section of the Town's website including the posting of agendas, draft minutes, and election information;
Gather, analyze, and disseminate data as it relates to department performance;
Receive and respond to internal and external customer inquiries and requests including researching and analyzing information;
Maintain community, town, and state relations by serving in a liaison role on various committees and professional organizations;
Cross train and rotate areas of focus with other Clerk Department team members to offer comprehensive support to the department;
Support Administrative Assistant as a backup with invoice processing, meeting setup, supply ordering, records retention, code updates, postings, and special programs; and
Manage special projects and other duties as assigned.

About You:

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do

The Clerk's Office is looking for someone who is...

Taskoriented and concerned with rules, accuracy, and high standards of quality;
Serious and conscientious with a communication style that is reserved, factual, formal, and sincere;
Most comfortable when adhering to established guidelines and procedures; and
Proactive to conduct a high degree of informationgathering before making decisions.
Associate's degree (preferred) and 3 years of experience related to area of assignment; or
Any equivalent combination of experience and training that provides the knowledge and abilities necessary to perform the work.

We Are Team Gilbert:

Gilbert's mission is to "Anticipate. Create.

Help people." With 100 years of history and growth, our focus is on keeping the thriving community that Gilbert is today well into the future, while continuing to be one of the top communities in the country.

What sets Gilbert apart is a combination of a sense of community, a unique and enjoyable environment for residents and businesses and a commitment to innovation.

Gilbert is a diverse community that celebrates its rich heritage and character, but we're working diligently to shape our best possible future.

We all play a role in the design of tomorrow.

In Gilbert, we are shaping a new tomorrow, today.

Up For the Challenge:

Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Note:
This position is an
At-Will position and is FLSA non-exempt -_ eligible for overtime compensation_.

**_
This position has been identified as an eligible position for a Hybrid or Remote work agreement.

_
_Modified work privileges are approved at the sole discretion of the department director; as such, the department reserves the right to modify or discontinue modified work arrangements at any point.

__Regardless of work location (Remote, On-Site, or Hybrid) Town of Gilbert employees are required to reside in the state of Arizona.

_**
_ Physical Demands and Working Conditions for this position include:_

_Light Work:
_Exerting up to 20 pounds of force oc