Administrative Support Specialist - Wilmington, United States - Wheeler Wolfenden and Dwares, PA

Description

Wheeler Wolfenden & Dwares is seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist.

This dynamic role combines the responsibilities of an Administrative Assistant, Office Manager, and Executive Assistant, offering a diverse and challenging work environment.

• Manage office reception duties, greeting clients and visitors professionally.
• Schedule appointments, maintain calendars, and ensure smooth workflow for CPAs and Director.
• Prepare meeting materials, travel arrangements, and expense reports.
• Process and manage client files, ensuring accuracy and confidentiality.

• Oversee daily office operations, maintaining a clean and professional work environment.
• Manage office supplies and inventory, ensuring timely restocking.
• Coordinate with vendors and service providers.
• Implement and maintain office systems and procedures, ensuring efficiency and compliance.

• Prepare presentations, reports, and other documents as needed.
• Conduct research and data analysis as requested.
• Maintain confidentiality of sensitive information and exercise discretion.

• Minimum of 35 years of experience in an administrative or office management role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent communication and interpersonal skills, with a focus on providing exceptional customer service.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to learn and adapt to new technologies and software.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• 8 hour shift
• Monday to Friday

• Wilmington, DE required)

• Wilmington, DE 19808: Relocate before starting work (required)