Administrative Assistant - Newark, United States - Brookfield Properties

Brookfield Properties

Verified Company

Newark, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Location

Christiana Mall - 132 Christiana Mall

Business

At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together.

If you're ready to be a part of our team, we encourage you to apply.

Job Description:

Position Summary

The Administrative Assistant provides general administrative support to the mall management team.

The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants.

Responsibilities:

Supports the daytoday management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
Performs highlevel administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
Assists in implementing property activities and events
Prepares, maintains, and distributes mass written communication to retailers as directed
Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
Establishes and maintains effective business relationships
May direct or coordinate services such as repair & maintenance with inhouse facility technicians, or thirdparty vendors
May manage and collect current Certificates of Insurance for Tenants and/or thirdparty vendors
May operate as mall management office support person for localized computer software/hardware
Other duties as assigned

Qualifications:

High School Diploma or GED required 2 years of experience in an administrative support role
Proficiency in Microsoft Office including Outlook
Highly organized and project oriented
Excellent business writing and verbal communication skills
Quick learner, selfstarter and helps others achieve results

Core Competencies:
Nimble Learning, Collaborates, Drives Results, Customer Focus

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to do the following:

The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
The employee frequently is required to stand, walk, and reach with hands and arms.
The employee is occasionally required to stoop, kneel, crouch, or crawl.
The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The noise level in this work environment is usually moderate.

BPR