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Administrative Coordinator - Newark, United States - Rutgers University

Rutgers University

Verified Company

Newark, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Details:

Position Information
Recruitment/Posting Title
Administrative Coordinator
Job Category

Staff & Executive

Administrative & Support
Department

SASN

Dean's Office
Overview

Posting Summary

Rutgers University
Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator to assist with personnel matters. The Administrative Coordinator is a member of the Dean's Office team embracing the challenges of achieving community goals and supporting team efforts to grow together.

This position is responsible for and not limited to the following:

Provides support for personnel and payroll, and other administrative and operational activities for the Dean's Office, School of Arts and Sciences-Newark (SASN)
Supports staff recruitment and personnel activities, including, but not limited to, recruitment, onboarding, training and development, record keeping
Participates in, contributes to, and supports special projects, training, learning and development, and other initiatives to cultivate a positive work environment and to promote, support, strengthen, and expand the relationship between the Dean's Office and academic departments and programs as well as other administrative partners
Contributes to the design, implementation, and maintenance of new systems
Ensures a professional, responsive, and welcoming environment for diverse stakeholders, including faculty, staff, students, administrators, and others
Ensures clear, consistent, reliable, and thorough communications
Uses technology to achieve operational efficiencies and a streamlined workflow. Identifies opportunities for process and other improvements and provides feedback for ongoing improvements, identifying trends and knowledgebased needs and providing insight to increase operational efficiencies
Must be able to multitask in a fastpaced, stakeholderfocused, highly confidential environment with an understanding of the mission, vision, role, and goals of the Dean's Office, SASN, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals

Position Status

Full Time
Hours Per Week

Daily Work Shift

Day
Work Arrangement
FLSA
Nonexempt
Grade
04
Position Salary

Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits

Seniority Unit

Terms of Appointment

Staff 12 month
Position Pension Eligibility

ABP

Qualifications
Minimum Education and Experience
Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of administration, human resources, or payroll
A minimum of two years of relevant experience in an administrative function

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Requires excellent communication and organizational skills
Ability to integrate multiple sources of information; strong decisionmaking and problemsolving skills
Desires for a commitment to continuous learning
Ability to adapt to a changing environment to handle multiple priorities simultaneously
Interacts successfully with a wide range of individuals throughout the University community

Preferred Qualifications

Experience in higher education and in a unionized environment preferred

Equipment Utilized

Position regularly uses MS Office Suite, Cornerstone, ROCS, Box, PARS, HCM, EMS, E-Verify, Adobe products, and knows or will learn any and all systems RU uses for human resources, recruitment, payroll, absence reporting, time keeping, recruitment, information management, event management, and website and social media maintenance and updates, and knows or will learn the equipment, software, and specialized materials needed to support the effective and efficient performance of this position

Physical Demands and Work Environment