Controller - Millbrook, United States - Millbrook School

Description

STATUS:
Full Time, Exempt

40 hours M-F and occasional weekends


SUMMARY

The business office at Millbrook School supports the school's program, students and employees, by providing accurate and timely financial services.

The Controller is a critical member of the finance team, overseeing all financial and accounting activities. The Controller reports directly to the CFO/COO.


RESPONSIBILITIES

• Directly supervises the accounts payable and accounts receivable positions.
• Responsible for all aspects of the general ledger and sub ledgers.
• Assists the CFO in developing and maintaining the school's budget.
• Prepares timely and accurate financial statements. Ensures adherence to Generally Accepted Accounting Principles (GAAP) and complies with all Financial Accounting Standard Board (FASB) standards.
• Safeguards assets and assures accurate and timely recording of all transactions by implementing disciplines of internal audits, controls and checks across all departments.
• Maintains and enhances accounting policies and procedures across all programs.
• Oversees, directly or indirectly, all functions of student debit system.
• Manages the accuracy and productivity of daytoday activities of accounts payable, cash disbursements, invoicing/billing, customer credits, perpetual inventory integrity, fixed asset records, general accounting, and fund accounting.
• Prepares timely and accurate monthly financial records for CFO and department heads.
• Provides financial analysis tools as needed to evaluate projects, programs, or capital expenditures.
• Coordinates the annual audit including reviewing and/or preparing schedules for auditors. Coordinates periodic "soft" closes in advance of the official yearend close.
• Responsible for federal and state tax compliance at the School. Assists in preparation of tax returns.
• Undertakes various ad hoc financial analyses for the CFO.
• Works directly with the director of advancement on reconciling monthly pledge activity and ensures accuracy of fund reports to donors.
• Reconciles the school's checking, endowment, and credit card merchant accounts, and maintains commercial banking and credit relationships.
• Monitors the School's investment portfolio and endowment funds by analyzing performance, earnings and compliance with the School's spending policy
• Prepares all periodic surveys and compliance reports for various school industry organizations as well as other internal and external information requests for various data.
• Oversees the annual audit of the School' retirement plan, including reviewing and/or preparing schedules for auditors, as needed. Attends all meetings of the Audit Committee.
• Maintains chart of accounts.
• Other duties as necessary.

QUALIFICATIONS

• Bachelor's degree in accounting, business administration, or economics from an accredited college.
• Five years of accounting experience. A CPA is not necessary, but would be favorable.
• Nonprofit experience, especially in an educational setting, strongly preferred.
• Three years of supervisory experience.
• Proficient in computerized accounting and endowment utilization systems. Experience with Blackbaud FE NXT, Raisers Edge NXT and/or Paymerang not required, but would be favorable.
• Strong interpersonal and communications skills.
• Exceptional attention to detail.
• Impeccable analytical and organizational skills.
• Selfmotivated and selfdirected.
• Ability to work closely with a senior management team.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Must be able to calculate figures and amounts for all bookkeeping, payroll, budgets, statistical analysis and probability statements.
• Controller must use the utmost discretion in all presentations/correspondence and communication for staff, Board of Trustees, and Head of School.
• Strong computer skills required; Microsoft Office, Outlook, relational database, etc.

SPECIFIC REQUIREMENTS/ ESSENTIAL FUNCTIONS

• Must be able to read, write, speak and under the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must have the ability to work harmoniously and effectively with others.
• Must be able to follow written and oral instructions.
• Must be able to work in person, on campus.
• Must have patience, tact, and cheerful disposition when dealing with personnel, students, and families.
• Must be proficient in composition of written communication.

PHYSICAL & SENSORY REQUIREMENTS (with or without the aide of a mechanical device)

• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/ hearing senses or use prosthetics that will enable these senses to function adequately so that the requi