Music Accounting Assistant - Westwood, United States - NKSFB

NKSFB

Verified Company

Westwood, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area.

We work alongside the world's top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

Job Title:
Assistant Account Executive

Reports To:
Account Executive

FLSA Status:
Non-Exempt

Department:
Business Management

Your Role:

What will you do?

Receive invoices from vendors. Review and process using our accounting software (AgilLink) and adhere to standard company procedures to document purchases.
Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month.
Ensure efficient and timely processing of all transactions with client vendors.
Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information.
Always maintain professionalism and confidentiality to safeguard confidential, sensitive information.
Support Account Executive with completing high volume Accounts Payable tasks such as: check runs, month end reconciliation, spending analysis, and audits.
Analyze discrepancies on invoices, and research to discover the source of the issue.
Ensure all disbursements are correct and suggest procedure changes to mitigate future errors.
Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation.

Additional Responsibilities:

Set up new vendors in AgilLink for future billings and maintain electronic filing system.
Set up client General Ledger codes.
Enter all Accounts Payable in AgilLink.
Maintain Accounts Payable schedules.
Enter all Cash Receipts in AgilLink.
Book investment statements and client payroll as directed.
Reconcile bank statements.
Enter and process client credit card statements through credit card module.
Run monthly General Ledger reviews with Account Executive.
Other related duties as assigned.

What Do you Need to Succeed:

Self-motivated with excellent organization skills
Strong verbal and written communication skills a must
Attention to detail and ability to multitask is an asset
Strong organizational and problemsolving skills
Exceptional interpersonal skills
Friendly and professional demeanor
Ability to work well with a team and pitch in when needed

Education and Experience Requirements:

A High school diploma, or GED
Mathematical acumen
Professional written, and verbal communication
Analytical and problemsolving skills to fully address Accounts Payable practices

Preferred Qualifications:

Associates degree or Bachelor's degree in Accounting or other Business related field
1 or more years working in a Business Management environment
1 or more years of experience working in an Accounts Payable Department
1 or more years of QuickBooks, or AgilLink experience

Physical Demands and Work Environment:

Standing, walking, crouching, and regular lifting up to 15 pounds
Frequent use of hands and reaching with hands and arms
Regularly talking, hearing, seeing, and sitting
Moderate to loud noise level
Risk of electrical shock

What We Offer:
NKSFB offers a great variety of benefits and perks to our employees

Some of these include:

Medical, Dental and Vision coverage
Flexible Spending Account
Basic Life and AD&D
Voluntary Life and AD&D
Long Term Disability
Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage
Genetic Screening and Cancer Support
Pet Insurance
Accrue 15 PTO days annually
401k, Match and Profit Sharing Plan
10 Paid Holidays and 1 Floating Holiday
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned._