Assistant Director - Lubbock, United States - Texas Tech University

Description

Lubbock

Assistant Director

37695BR

College of Human Sciences

Position Description

Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Coordinates alumni and external events and acts as a liaison between college departments, external relations, and marketing & communications offices. Work with all vendors to ensure event needs are met, and the spaces are prepared for use.
• Serve as lead coordinator for all external facing events in college. Consult with the Dean and/or departments to determine objectives and requirements for events and communicate event needs to relevant campus partners and vendors. Assists with venue set-up and preparation as needed.
• The college would like to be involved in (and perhaps co-sponsor) one event per fiscal year for each department, for example, a Texas Tech reception at a professional conference geared toward alumni and prospective students for recruitment or current students for career opportunity. The department would work with this position for planning the event. This may require some travel.
• Participate in campus-wide community of practice, building collaborations and co-branded events.
• Provide leadership and execute:
• Coordinate/Host local and regional alumni events (Distinguished Alumni, New Achievers, Homecoming, tailgates, etc.) including preparing invitation lists, sending invitations, managing RSVPs, writing event bios, working with event sites on and off-campus.
• Provide support and guidance to departments, programs, centers, and institutes for external events.
• Develop and manage alumni awards.
• Responsible for the coordination and planning of college events for that of the Dean or that support development efforts.
• Responsible for the execution and coordination of sponsorships as approved by the college for the college and/or the departments.
• Maintain master calendar of events and ensure all information is known to the Dean and on the Dean's calendar.
• Maintain college guidelines/OP for College Events.

• Coordinate orders for external event marketing collateral and digital material requests including printed pieces, event decor, email invitations, event graphics for social media, and other marketing materials to ensure proper university/college branding and cohesion.
• Collaborate with Marketing & Communications office to maintain the college brand across external relations and departmental collateral including swag items, event marketing materials, and special recognition materials.
• Work with Assistant Director for External Relations to:
• Develop communication plans for external relations events including emails, social media posts, digital invites/reminders, and/or printed invitations, etc.
• Outline content for events to include: Distribution timeline, location, time, audience, and other needs for communication pieces/invites
• Prepare event advisories for external and alumni events.
• Seek out and gather contact information to aid in alumni stories that will be used in E-Viewpoints and other college promotional outlets.
• Coordinate with the Marketing and Communications Office to:
• Identify alumni and external stakeholders for feature stories and newsletters.
• Gather content on for external event communication/marketing pieces.
• Coordinate multi-channel strategies to engage stakeholders; for example: purposeful events and activities, social media, digital and print publications that support external engagement.
• Collaborate and gather content for event communications (print and digital)

• Work with Assistant Director for external relations to maintain stock of the following:
• Swag organization to include inventory tracking.
• Stewardship card printing and delivery.

• Coordinate and serve as main contact for the State Employee Charitable Campaign for the College of Human Sciences. Develop marketing plan to raise funds to meet the annual fundraising goal for the college.
• Co-convene meetings of the COHS External Relations and Communications Committee.
• Attend monthly COHS Senior Staff meetings.
• Support overall function of COHS Dean's Office.

Required Qualifications

Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV

Optional Attachments

Professional/Personal Reference

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

4000

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

First line Managers

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.