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    Financial Operations Supervisor - Long Beach, United States - Associated Students Inc

    Associated Students Inc
    Associated Students Inc Long Beach, United States

    2 weeks ago

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    Description

    GENERAL STATEMENT
    Under general supervision, the Financial Operations Supervisor manages comprehensive cashiering, financial reporting, and operational banking activities. This includes overseeing cash transactions, preparing bank deposits, and maintaining precise financial records.

    The supervisor coordinates the activities of the student staff engaged in collecting and distributing mail, receiving and disbursing cash and recording payments to customers' accounts.

    The supervisor also supports the Director of Finance and the Senior Accountant in maintaining financial integrity across the organization and serves as a backup to accounts payable and other accounting staff.


    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Supervise and provide guidance to the front desk cashiering staff, including training, scheduling, and performance management. Will ensure compliance and cash handling procedures are followed. Assigns duties and work schedules to ensure efficient functioning of the department. Examines work for accuracy, neatness, and conformance to policies and procedures. Maintains harmony among staff and resolves grievances.
    • Collects and distributes mail received in the Business Office. Sorts mail according to destination and type such as returned letters, adjustments, bills, orders, and payments. Distributes mail to appropriate mailboxes or offices. Re-addresses undeliverable mail bearing incomplete or incorrect address. Examines outgoing mail for compliance with campus postal regulations.
    • Manages access to the vault/safe, including issuing and retrieving items stored within. Ensures compliance with security protocols and procedures related to vault/ safe management. Coordinates with other organizations to facilitate the retrieval and storage of items as needed. Conduct regular audits of the vault/safe's contents to ensure accuracy and security regularly.
    • Managing cashflow including daily cash reports and reconciling cash receipts. Prepares bank deposits and records currency, coins, credit card slips, and checks received for depositing from payment and cashiering stations located throughout the corporation.
    Ensures that all checks are endorsed and the numerical sequence of all receipts. Notify the supervisor if discrepancies are not resolved. Investigates and resolves any out-of-balance problems. Totals and summarizes funds received and determines appropriate revenue accounts to which funds should be applied.


    • Allocates imprest funds to cash drawers and cashiering stations throughout the corporation. Replenishes imprest funds and maintains balances. Assists in the periodic balancing of the vault/safe.
    • Reconciles all company credit card monthly receipts, ensuring all expenses are properly recorded and accounted for in the financial statements.
    • Acts as a financial custodian for student organizations, overseeing and facilitating banking activities such as deposits and withdrawals. Prepares related journals and payments for student organization purchases.
    • Processes all credit card transactions for deposit to bank. On bank deposit days, prepares shipment to the bank in accordance with established procedures and in double custody. Facilitates transfers in an out of Local Agency Investment Fund (LAIF).
    • Serves as back-up for accounts payable as necessitated by the extended absence and/or workload demands of the Senior Accountant. Prepares purchase orders for approval by Director of Finance. Enters accounts payable information into accounting systems and prepares output for review and approval by Senior Accountant or Director of Finance. Prepares accounts payable checks. Completes claim schedules, obtains authorizing signatures, and expedites delivery for check signing. Prints accounts payable reports and maintains accounts payable files.
    • Assists the accounting staff with other Business Office functions as need arises.

    SUPERVISORY RESPONSIBILITIES
    Directly supervises 2 to 5 part-time Student Staff. Carries out supervisory responsibilities in accordance with the ASl's policies and applicable laws.

    Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.


    MINIMUM QUALIFICATIONS
    Education and/or Experience


    Equivalent to three years of progressively responsible financial record-keeping experience or an equivalent combination of education and experience which provides the required knowledge and abilities.

    Prefer two years related experience in merchant telling or commercial banking which involved the receipt, deposit, and accounting of large sums of money.


    General knowledge of practices and procedures used in receiving, recording, and depositing money and in maintaining records of money deposited.

    Working knowledge of data collection and input requirements in an automated accounting environment. Proficiency in Windows-based office-suite applications. General knowledge of checks and other negotiable instruments, counterfeit currency detection methods, and commercial banking practices.


    PHYSICAL DEMANDS:


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.

    The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds and occasionally lift/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
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