Central Business Office Associate - Albany, United States - University at Albany

University at Albany

Verified Company

Albany, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications

Minimum Qualifications:
An associate degree at time of hire from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization.
Proficient in Microsoft Excel.
Excellent attention to detail, with ability to identify errors in tracking sheets, etc.
Strong organizational skills.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion and belonging relative to their role.

Preferred Qualifications:
Two (2) years of relevant professional experience.
Degree in IT- or business-related field.
Experience with software license distribution or end-user agreement review.
Experience with billing/accounts receivable.
Experience with asset management tools.

Duties Description

Primary Responsibilities:

Software Licensing:
Review and respond to software license requests from faculty/staff/students.
Distribute licenses in accordance with University and ITS policies and procedures.
Maintain accurate records of software purchases, activation codes, distribution/assignment of software licenses, and chargebacks to departments.

Billing:
Process monthly billing for ITS activities and track receipt of payments.
Investigate any discrepancies in revenue.

Asset Management:
Work collaboratively across ITS to ensure accurate asset management needs and processes are fulfilled in a timely matter.
Ensure all purchases have the appropriate Asset Management forms/tags when received and disposed of.
Record accurate information in the Asset Management database, including the addition and removal of assets.

Additional/Other Responsibilities:

Manage relationships with staff from ITS and other departments on campus to facilitate transactions for all Central Business Office activities.

Serve as a backup for coverage of reception area.
Perform all operations in compliance with SUNY and New York State financial / procurement policies.
Handle confidential information and matters in a professional manner.
Identify opportunities for automation and process improvements.

Be available to provide scheduled support and consultation outside normal business hours, including occasional evenings, holidays, or weekends, within reasonable professional obligation and expectation.

Lift/handle equipment, up to 50 lbs., on occasion
Various operational duties, as needed.

Additional Comments

Professional Rank and Salary Range:
Staff Assistant, SL2; $50,000-55,000.

Special Notes:
This is an in-person position and is not eligible for telecommuting. Visa sponsorship is not available for this position.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

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