Administrative Assistant - Temple, United States - Prime Controls

Prime Controls
Prime Controls
Verified Company
Temple, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Introducing Prime Controls


Established in 1991, Prime Controls is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements.

As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience.

With a professional team of over 750 employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the South-Central United States.

Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment.


What You Will Do


As an Administrative Assistant you'll be instrumental in executing a diverse range of clerical duties and technical tasks, all the while providing invaluable support to the Temple office.


A Typical Day at Prime Controls
-
_ Office Management and Maintenance_:

  • Ensure the office appearance is maintained to high standards.
  • Manage and coordinate the maintenance of office supplies.
  • Organize and maintain various filing systems and service logs.
-
_ Communication and Correspondence_:


  • Handle the preparation and distribution of outgoing and incoming mail, including shipping and receiving packages.
  • Process various types of correspondence, including letters, forms, reports, and documents.
  • Assist in keeping customers and vendors informed with changes and status updates.
-
_ Equipment and Technology Management_:

  • Issue and manage returns of equipment for both new hires and terminated employees, such as access cards, cell phones, and laptops.
  • Assist with the tracking and calibration of tools (e.g., PIC's keys, gas monitors).
  • Manage onsite badging issues and coordinate guest badges.
  • Support IT in resolving technologyrelated issues.
-
_ Travel and Expense Management_:

  • Organize travel arrangements, including hotel bookings and flight reservations.
  • Assist with the preparation and submission of expense reports.
-
Project and Administrative Support:

  • Update project trackers and schedules.
  • Print and bind necessary files.
  • Assist with the preparation of submittals and onboarding of new employees.
  • Create service reports in Excel and run labor reports from hh
  • Assist with creating and tracking Safety Improvement Plan Programs (SIPP's).
  • Set up necessary accounts for onsite work (e.g., VEO, Procore).
-
_ Warehouse and

Material Management:
_

  • Organize the warehouse and track materials received.
  • Manage and coordinate any onsite badging issues for personnel.

What You Will Bring

_The Basic_

  • 3 years' experience in office administration or a similar role.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite, especially Outlook and Excel.
  • Ability to manage multiple tasks and projects simultaneously.
  • Detailoriented with a problemsolving attitude.

What We Offer:

Full-time employees enjoy a great benefits package including, but not limited to:

  • Health, Dental, and Vision coverage
  • Flexible Spending Account(s)
  • Generous PTO
  • Numerous culture events
  • 401k matching and more
  • Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer._
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