Administrative Assistant - City Of Industry - Russell Tobin

    Russell Tobin
    Russell Tobin City Of Industry

    11 hours ago

    $38,000 - $65,000 (USD) per year *
    Description

    Russell Tobin's client is hiring an Administrative Assistant in City of Industry, CA

    Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap.

    Employment Type: Contract

    Location: Onsite - City of Industry, CA 90601

    Schedule: Monday-Friday 7am-4pm

    Pay rate: $35-$37/hr

    Responsibilities:

    • Perform routine administrative duties including answering and routing telephone calls, greeting visitors, typing, filing, handling mail, ordering supplies, and providing backup support to other administrative desks.
    • Generate weekly and monthly service reports and dashboards related to scheduling, invoicing, technician training matrix, and field service follow-ups. Actively monitor and track resolution of pending field issues.
    • Review technician time and expense documents to calculate billable and non-billable hours and report findings to Finance; collect and process weekly timesheets and overtime.
    • Schedule field service appointments, maintain a shared service calendar, and communicate with internal and external customers to ensure efficient and profitable utilization of the Field Service team.
    • Verify technician certifications and renewal requirements; ensure field engineers have proper qualifications, instructions, and equipment prior to customer site visits.
    • Work with customers, vendors, contractors, and internal teams to prepare quotes, obtain purchase orders, maintain active estimate logs, and follow up on service status.
    • Manage vendor and supplier processes, including invoicing, payments, and purchase order creation.
    • Support fleet vehicle administration including ordering, maintenance tracking, and retrieval coordination.
    • Provide telephone support for the Field Service department, independently resolving or escalating inquiries as needed.
    • Facilitate cross-functional meetings to address service-related issues and assist with departmental process improvement initiatives.
    • Assist field service team members with travel documentation and perform other duties as assigned. xhmxlyz

    Requirements:

    • High school diploma or equivalent required
    • 2+ years of administrative or service coordination experience preferred
    • Strong organizational and multitasking skills
    • Excellent written and verbal communication skills
    • Proficient in Microsoft Office (Excel, Word, Outlook)
    • Detail-oriented with strong problem-solving abilities

    Benefits that Russell Tobin offers:

    Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

    * This salary range is an estimation made by beBee
  • Work in company

    administrative assistant

    Only for registered members

    RIBATIS cherche un(e) ASSISTANT(E) ADMINISTRATIF/VE pour des missions d'accueil et relations téléphoniques, support administratif et assistance administrative. · ...

    Summerfield Township Full time

    1 month ago

  • Work in company

    Administrative Assistant

    Russell Tobin

    Russell Tobin's client is hiring an Administrative Assistant in City of Industry, CA · Employment Type: Contract · Location: Onsite - City of Industry, CA 90601 · Schedule: Monday-Friday 7am-4pm · Pay rate: $35-$37/hr · Responsibilities: · Perform routine administrative duties in ...

    City of Industry $38,000 - $65,000 (USD) per year

    1 day ago

  • Work in company

    Administrative Assistant

    Russell Tobin

    Russell Tobin's client is hiring an Administrative Assistant in City of Industry, CA · Apply promptly A high volume of applicants is expected for the role as detailed below, do not wait to send your CV. · Employment Type: Contract · Location: Onsite - City of Industry, CA 90601 · ...

    City Of Industry $38,000 - $65,000 (USD) per year

    1 day ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We're seeking a highly organized and detail-oriented Administrative Assistant to support our team. · Provide administrative support to internal teams and external engineering firms · Manage schedules, meetings, and documentation with precision · ...

    Toledo, OH

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking an · Administrative Assistant to support two attorneys in Lima, · Ohio. This contract-to-permanent position requires outstanding organizational skills · and the ability to manage various administrative tasks efficiently. · TalentMatch Robert Half is the world's f ...

    Toledo

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking a detail-oriented and organized Administrative Assistant to join our vibrant Jesuit educational community. · ...

    Toledo $19 - $23 (USD)

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are looking for an Administrative Assistant to join our team on a contract basis in Toledo. · ...

    Toledo

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We re seeking a highly organized and detail oriented Administrative Assistant to support our team. This role is ideal for someone who thrives in a fast paced environment, communicates effectively, and enjoys collaborating across departments and with external partners.This role is ...

    Toledo

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We're seeking a highly organized and detail-oriented Administrative Assistant to support our team.This role is ideal for someone who thrives in a fast-paced environment, communicates effectively, and enjoys collaborating across departments and with external partners. · Provide ad ...

    Toledo

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    The Administrative Assistant provides administrative support to the branch office and sales agents.This includes processing records of real estate transactions, · reporting information to managers, · collecting advertisements for newspapers, · maintaining sign inventory, · and pe ...

    Toledo

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We have tremendous opportunities for driven leaders looking for a high-energy career. · This position reports directly to the Project Manager and is expected to last 18 months with the possibility of extension based on business needs and performance. ...

    Toledo

    2 months ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Performs work of moderate difficulty in completing secretarial functions for a department head. · ...

    Toledo

    2 months ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Administrator Assistant · We are a family-owned service company with nine locations throughout the United States. We are a stable business and did not lay anyone off during the pandemic. We are looking for a talented individual who will assist with the administrative operations o ...

    Toledo, OH $38,000 - $65,000 (USD) per year

    5 days ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Talbot Health Services is an expanding behavioral healthcare provider serving individuals and families across Northwest Ohio. Our Toledo location delivers integrated mental health and substance use disorder treatment in an outpatient clinical setting. We are seeking a dependable, ...

    Toledo, OH $38,000 - $65,000 (USD) per year

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our tax team. The ideal candidate will love processes, thrive in structured environments, and be committed to delivering exceptional client service. · Manage each step of the client's Tax Pr ...

    Utah

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Job Overview: · Lola Blankets is a fast-growing, premium blanket brand built on comfort, quality, and heart. We believe in creating products that feel as good as they look — and building a company culture that reflects the same care. As we scale, we're committed to thoughtful gro ...

    Utah $38,000 - $65,000 (USD) per year

    1 week ago

  • Work in company Remote job

    Office Administrative Assistant

    Only for registered members

    About redbox+ Dumpsters of Toledo · redbox+ Dumpsters of Toledo is a locally owned and rapidly growing dumpster rental franchise serving Northwest Ohio and Southeast Michigan. Our patented roll-off dumpster with attached portable toilets sets us apart in the industry, offering co ...

    Toledo, OH $34,000 - $58,000 (USD) per year

    2 days ago

  • Work in company

    Office Administrative Assistant

    Only for registered members

    · About redbox+ Dumpsters of Toledo · redbox+ Dumpsters of Toledo is a locally owned and rapidly growing dumpster rental franchise serving Northwest Ohio and Southeast Michigan. Our patented roll-off dumpster with attached portable toilets sets us apart in the industry, offering ...

    Toledo, OH $34,000 - $58,000 (USD) per year

    2 days ago

  • Work in company

    Admissions Administrative Assistant

    Only for registered members

    The Admissions Administrative Assistant provides clerical support to the Office of Admissions and serves as the primary point of contact for incoming communications across the College. · Function as the post-phone tree operator to triage incoming calls and answer general question ...

    Toledo, OH

    3 weeks ago

  • Work in company

    Executive Administrative Assistant

    Only for registered members

    The Executive Administrative Assistant provides strategic, high impact administrative and operational support to C-suite executives and senior leadership. · Serve as a strategic partner to executive leadership, anticipating needs, identifying priorities, and proactively removing ...

    Toledo

    2 weeks ago

Jobs
>
Administrative assistant
>
Jobs for Administrative assistant in Toledo