Office Support Ii - Reading, United States - County of Berks

County of Berks

Verified Company

Reading, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

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POSITION RESPONSIBILITIES:

Essential Functions_

Checks, analyzes, and verifies information contained on incoming documents for accuracy prior to time stamping or electronic acceptance and processing.

May make some independent procedural decisions but should seek support as needed if documents are not correct and notifies filer.

Receives payment and issues receipts for documents, services and requests requiring payment of a fee.

Prepares, types, processes, issues and certifies various standard civil legal forms according to PA Rules of Civil Procedure.

Analyzes documents in order to correctly compose a docket entry to accurately record the nature of the filing on the official docket.

Must be able to understand if the document requires other actions to be taken with regard to the file and docket.

Calculates interest and costs on judgments and executions being entered and recorded against a party in a case. If filing contains errors, responsible for addressing same with the filer.

Assists public with the process of searching Prothonotary records, and researches and answers inquiries related to docket entries and case dispositions as allowed by Court Order and assists with more specific information requests.

Answers phones and furnishes information to the public regarding matters pending before the Court, as well as direct callers to other offices as appropriate.

Retrieves, copies and/or faxes documents/files maintained in the Prothonotary's Office for the public, the Courts, and all County Offices, State and Local Police Departments, School Districts and Prisons, as needed.

Operates and maintains the basics of various office equipment, including PCs, laser printers, copiers, scanners, imagers, time stamp machines and cash registers.

Prepares all files for storage and maintains computer records for tracking purposes.

Responsible for the intake, docketing, filing and maintenance of all confidential Mental Health documents (Commitments) received through Service Access Management (SAM).

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Non-Essential Functions_

Assists with training co-workers as needed.

Tracks and locates documents throughout the office before processing has been completed, as requested.

Assembles a variety of data from office records for incorporation into various Prothonotary reports. Said data/reports may be maintained for audit purposes, court administration needs, and judicial requests.

Indexes records and information and makes simple postings to various department records.

Responsible for receiving, sorting, and distributing incoming mail to the various areas of the office for delegation based upon assigned duties.

MINIMUM EDUCATION AND EXPERIENCE;

High school diploma or possession of a valid G.E.D. certificate.
Minimum of one (1) year experience in general typing and office practices. Legal experience and/or school preferred.
Any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

MINIMUM KNOWLEDGE, SKILLS AND, ABILITES:

Working knowledge of Prothonotary office methods, practices and procedures.
Ability to make mathematical calculations and perform detailed clerical work.
Working knowledge of computers and software programs including but not limited to, Windows, Microsoft Word and Excel.
Ability to type at a rate of 47 words per minute from clear copy with 85% accuracy.
Ability to communicate effectively both orally and in writing.
Ability to understand and carry out both oral and written directions.
General understanding of the law as it pertains to the Prothonotary's Office and the filing of civil documents, including the PA Rules of Civil Procedure, as well as all Local Rules governing Berks County.
Must possess a high degree of alertness, a keen willingness to learn, and the ability to undertake progressively more difficult assignments.
Understanding and ability to adhere to the confidentiality of information contained in files and/or on documents sealed by law or by court order.
Ability to handle stress.
Physical presence in the office is required.

PHYSICAL DEMANDS:

Ability to sit and stand for up 2 to 3 hours without a break.
Bending, pulling, and reaching for files.
Ability to lift docket books and files weighing up to 45 lbs.
Ability to move storage boxes weighing in excess of 40 lbs.
Stamina to demanding and physical job.

WORKING ENVIRONMENT:

Normal office environment.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changes where appropriate._

ABOUT US

Equal Employment Opportunity Statement:
The County of Berks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any typ