- 3-5 years of administrative experience
- Excellent customer service skills and communication
- Excellent communication skills - verbal and written
- Microsoft office suite – proficiency needed
- Background in a nonprofit organization
- Raisers Edge and/or Luminate Online – experience preferred
- Canva – experience preferred
- Adobe Creative Cloud – experience preferred
- Coordinate Support Group Meetings, including assembling and mailing invitations.
- Provide support for Zoom accounts for Support Groups, including adding and maintaining licenses, setting up accounts, and scheduling Zoom trainings.
- Assist with the administration of the A1F Educational Scholarship Program by reviewing applications for completeness, following up with applicants, maintaining accurate records, and entering data in the Raiser's Edge database.
- Monitor patient program email inboxes regularly, respond to inquiries, and route messages to appropriate staff as needed.
- Support registration processes for Education Days and the National Conference, including entering registrations, cleaning and deduplicating data, generating and distributing reports.
- Update and maintain hotel rooming lists for A1F Education Days and the National Conference, coordinate with hotels, and send reservation confirmations.
- Support the Patient Outreach Manager to administer Support Group Leader (SGL) Grants and First-Time Attendee Scholarships for the A1F National Conference. Verify eligibility, maintain documentation, follow up with applicants, and track all information in detailed spreadsheets.
- Assist with event preparation for A1F Education Days and the National Conference, including producing name badges, tent cards, registration and packing lists, and coordinating event shipments.
- Develop and manage timelines and checklists for patient program initiatives.
- Coordinate scheduling for Patient Programs department, including volunteer meetings, quarterly SGL calls, Doodle polls, Zoom and Teams meetings, and Outlook calendar invites.
- Work with approved travel agents to book flights and resolve travel issues for speakers, volunteers, and scholarship recipients.
- Process expense reports and reimbursements for speakers, volunteers, and patients.
- Support accounting processes by coding AMEX charges, maintaining invoices, and organizing financial documentation.
- Conduct data entry in Raiser's Edge database for Patient Programs.
- Assist with Patient Programs and Services committee meeting minutes transcription.
- Maintain and organize department files and invoices in the shared drive.
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Administrative Assistant - Coral Gables - Insight Global
Description
Required Skills & Experience
Nice to Have Skills & Experience
Job Description
Patient Support Network
Events
• Administer CRCE Certificates for Education Days, including reviewing requests, verifying attendance, creating and distributing certificates, and maintaining AARC records and Raiser's Edge data.
Admin
This position pays 20-22/hr
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Administrative Assistant
Full time Only for registered members Coral Gables
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Administrative Assistant
Part time MV Transportation- Coral Gables
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Administrative Assistant
Only for registered members Miami, FL
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Administrative Assistant
Part time Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables, FL
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Administrative Assistant
Only for registered members Coral Gables, FL
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Administrative Assistant
Only for registered members Coral Gables, Florida, United States
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Administrative Assistant
Only for registered members Coral Gables, Florida, United States of America
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Administrative Assistant
Only for registered members Coral Gables, FL
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Part time Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Part time Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables
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Administrative Assistant
Only for registered members Coral Gables