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    Administrative Assistant - Duluth, United States - dermani MEDSPA

    dermani MEDSPA
    dermani MEDSPA Duluth, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionBenefits:
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance

    dermani MEDSPA is seeking an administrative assistant that is very detailed oriented with bookkeeping and some accounting experience, ability to take on many tasks helping in different departments of the business, familiar with HR processes for hiring and terminating. Roles will include:

    1. Bookkeeping in quickbooks for multiple locations - allocating transactions and managing chart of accounts
    2. Monthly financial reconciliation in QB and producing P&Ls
    3. Reconciling and paying monthly credit cards
    4. Onboarding of all new hires for multiple locations. Maintaining employee files
    5. Responsible for health benefits, renewals, invoicing, and reconciling.
    6. Bi-weekly payroll
    7. Maintaining upkeep for training facility. Scheduling preventative maintenance for AC, cleaning crew, repairs needed, etc
    8. Assisting with set-up for franchise events.
    9. Ability to learn backend of CRM software
    10. Submitting evidence for credit card disputes
    11. Coordinating with our OSHA compliance company for required documents and visits for multiple locations
    12. Collecting and keeping SDS sheets up to date
    13. Assisting Clinic Directors on any requests for assistance with client concerns, refunds, scheduling, etc.
    14. Familiar with numbers and or excel and formulas within them.
    15. Familiar with Google Drive functionality
    16. Paying Misc monthly invoices
    17. Submitting monthly Ga taxes
    A minimum of 2 years of clerical/assistant work experience preferred. Schedule is Monday-Friday. This position will work directly with our Sr. Manager of Operations. The work space will be in our Training Facility in Duluth, GA. We use Apple Mac products so familiarity with this family of products is a plus.
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