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    Senior Facilities Coordinator - Windsor, United States - Life Science Logistics LLC

    Life Science Logistics LLC
    Life Science Logistics LLC Windsor, United States

    1 week ago

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    Description

    Job Description

    Job Description

    JOB SUMMARY:

    The Senior Facilities Coordinator position is responsible for planning and overseeing the day-to-day maintenance to ensure assets are maintained in a manner to achieve maximum useful life and safe operation. This position determines the most cost efficient use of vendors, equipment, and materials, to properly maintain the assigned facility. The Senior Facilities Coordinator conducts routine inspections, and daily site assessments of the interior and exterior of the facility. The Senior Facilities Coordinator also assumes the responsibility for proper application of all established health and safety regulations. The Senior Facilities Coordinator is responsible for overseeing and mentoring of Facilities Coordinators and maintenance staff.

    RESPONSIBILITIES:

    • On call 24/7 to respond to all emergency and non-emergency issues at the facility.
    • Responsible for creating an annual budget to maximize the most cost effective strategy for

    maintaining the assigned facility.

    • Provide monthly explanations for budget discrepancies. Create and implement strategies to

    correct discrepancies while maintaining the facility, equipment and furnishings.

    • Manage and mentor Facility Coordinators and maintenance staff as direct reports.
      • Conduct 1 on 1 meetings with Facility Coordinators and Maintenance Technicians.
      • Provide guidance and oversight to Facility Coordinators and Maintenance Technicians.
      • Develop and implement a weekly schedule for Maintenance Technicians to best achieve desired goals.
      • Oversee training and development of Facility Coordinators and Maintenance Technicians.
      • Conduct annual performance evaluations of Facility Coordinators and Maintenance Technicians.
    • Work alongside IT support to troubleshoot and repair IT infrastructure throughout the facility.
    • Provide initial computer workstation configuration and setup.
    • Troubleshoot and repair computer workstations, printers and operations equipment to maintain functionality throughout the facility.
    • Review and investigate all accident/near miss incidents alongside Operations Managers. Provide recommendations for corrective action.
    • Maintain a seat on the Safety Committee.
    • Development of facility operations and maintenance policies, procedures, and work instructions.
    • Direct performance of work assignments and review work to be conducted with contractor and verify work has been completed as directed.
    • Provide vendor escort to work area and oversee vendor while on premises.
    • Provide direction to contractor on facility health and safety requirements prior to commencement of work.
    • Review maintenance management system to schedule preventive and on-demand work.
    • Develop and maintain energy management system to ensure efficient cost effective operations.
    • Schedule and assign contracted personnel to complete all maintenance in accordance with established interv
    • Evaluate contractor performance and provide recommendations to senior management.
    • Provide weekly reports to department heads on facility condition, assessments, project work, and specific goals for the reporting period.
    • Maintain on hand inventory to ensure adequate materials are available to meet maintenance goals.
    • Develop short and long term facility utilization plans that assure cost efficient facility operations and minimize/eliminate unplanned infrastructure and critical systems downtime.
    • Generate work orders for timely completion of maintenance requirements.
    • Initiate safety compliance program with contractors and enforce as necessary.
    • Manage security, alarm and fire suppression/detection systems, and ensure compliance with all applicable standards and codes.
    • Perform light maintenance to include but not limited to minor plumbing, lighting, housekeeping, and HVAC maintenan
    • Other duties as assigned.

    QUALIFICATIONS AND JOB SPECIFICATIONS:

    • Associate degree with three years to five years of facility maintenance experience.
    • Working knowledge of OSHA and NFPA standards.
    • Demonstrated knowledge of HVAC, electrical distribution including on site generators, various refrigeration systems, and plumbing.
    • Experience working in a cGMP environment.
    • Impeccable written and verbal communications.
    • A high level of customer service acumen.
    • Ability to communicate to all levels of staff and Clients in a clear and conscience manner.
    • Maintenance experience with proven technical problem solving abilities.
    • Ability to communicate with staff and provide reports using Microsoft Office Suite.
    • Interest to work in a fast-paced environment.
    • Demonstration of the following: Effective time management skills, ability to conduct appropriate research as needed, strong presentation skills, attention to detail and organization, and critical thinking.

    TECHNICAL KNOWLEDGE:

    • Intermediate to Advanced Microsoft Office skills: Outlook, Excel, PowerPoint
    • Must be able to demonstrate skills or hold licensing/certification in the following areas:

    o Plumbing, HVAC, Refrigeration systems, Electrical

    o IT/Data management systems

    o Automated building systems

    o OSHA and NFPA standards.

    • Ability to maintain and track budget/spending trends
    • Excellent verbal and written communication skills
    • Experience utilizing web-based telecommunication software
    • Experience in managing vendor relationships/partnerships

    ADDITIONAL EMPLOYMENT REQUIREMENTS

    • Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen).
    • Must have a valid driver's license.

    PHYSICAL/MENTAL/VISUAL DEMANDS

    • Work is light to medium in nature with frequent walking to perform assigned tasks.
    • Occasional lifting of lbs. is required.

    WORKING CONDITIONS

    • Activities occur both inside and outside.
    • Hazardous conditions may exist, such as proximity to moving mechanical Obtain knowledge of all facility Standard Operating Procedures and ensure compliance.

    EQUIPMENT OPERATED

    • Equipment: Laptop computer, cell phone, fax machine, copier, and desk phone; at times may be required to utilize a forklift and/or pallet jack
    • Systems: Outlook, Excel, Word, PowerPoint, WebCTRL

    LifeScience Logistics is an equal opportunity employer that takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, sexual orientation or gender identity.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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