Controller - Silver Spring, United States - HIAS Inc

Description

Job Description

POSITION SUMMARY:

The Controller oversees and manages HIAS' day-to-day financial operations while maintaining accounting records and internal controls in accordance with generally accepted accounting principles. This position directs all accounting functions, including general ledger, accounts payable/receivable, purchasing, payroll, bank reconciliations, audit, insurance and tax reports, and fixed assets. The position ensures accurate and timely preparation of internal financial reports and submission of external reporting. They will also manage (dotted line) regional finance staff. This position will be responsible for ensuring timeliness and accuracy of International Programs General Ledger consolidation and reporting.

The Controller will also assist the Chief Financial Officer with managing all investment accounting related to HIAS' Endowment and Frozen Pension plan. The position also has the lead responsibility of managing agency global cashflow. The position will lead all HQ external audits (US GAAP, Uniform Guidance, Pension and any Project based audits).

Note, the salary range for this position is $150, ,000.00.

ESSENTIAL FUNCTIONS:

FINANCIAL STATEMENTS & EXTERNAL REPORTING

• Oversees the preparation of monthly, quarterly and annual financial statements and reports.
• Prepares all schedules and works with the external audit firm to ensure a smooth, accurate, and timely annual financial audit.
• Provides information to external audit firm to enable the firm's preparation of Form 990 and any other statutory reporting including CHAR 500.
• Ensures timely and accurate monthly close of international Country Office General Ledger.
• Ensures Country Offices are completing the Monthly Finance Review (MFR) on a monthly basis.
• Provides leadership to Regional Finance staff through effective communication, review and support.
• Analyzes company's financial results with respect to revenue trends, costs and compliance with budget.
• Maintains two week and six month rolling cash flow model and keeps management updated.
• Assists CFO and Vice President, Budget & Fiscal Compliance in financial planning and results management.

COMPLIANCE

• Complies with local, state and federal government reporting requirements and tax filings, and ensures all returns are filed timely and accurately.
• Oversees the annual financial audit with external auditors and ensures audit is completed on a timely basis.
• Formulates, recommends and implements sound fiscal policies, procedures and internal controls.
• Maintains catalog of financial and accounting policies and procedures, subject to the updates mentioned above.

GENERAL LEDGER

• Oversees all financial transactional activity, including accounts payable, accounts receivable and payroll, and ensures that all financial transactions and journal entries are recorded both timely and accurately in accordance with organization policies, GAAP and governmental regulations.
• Manages investment accounting, reconciliation, and reporting, endowment accounting, reconciliation, and reporting, and contribution accounting, reconciliation, and reporting.
• Researches treatment of accounting transactions to be in accordance with GAAP and government regulations.
• Reviews key monthly account analyses; bank reconciliations, G/L to subsidiary ledger reconciliation.
• Manages team's monthly closing tasks, including reconciliation of all balance sheet accounts, journal entries, and adherence to monthly close calendar.
• Maintains structure and ensures maximization of accounting software.
• Oversees the Razor's Edge to NetSuite integration and ensures proper reconciliation occurs.
• Ensures monthly closes are done on a regular and timely basis.

OTHER

• Provides leadership to accounting personnel through effective objective setting, delegation, and communication; conducts meetings to ensure that personnel are well informed of changes in programs, policies and procedures.
• Assists the CFO and other members of the Executive Leadership Team (as required) with analysis and board communication as needed.
• Communicates fiscal policies and procedures to all HIAS employees.
• Leads and participates in special projects that further the goals of the Finance & Accounting department.
• Stays abreast of trends and changes in the accounting field, including GAAP, changes in accounting standards/ASUs, etc. as they impact nonprofit organizations/agencies.
• Maintains the highest level of confidentiality regarding discussions and decisions made by senior management and takes all required actions to ensure that staff adhere to these requirements.
• Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree in accounting required; graduate degree a plus.
• CPA is required.
• 8-10 years of progressive financial accounting experience required.
• 5+ years of supervisory experience required.
• Experience with accounting systems required; NetSuite experience highly preferred.
• Knowledge and application of Generally Accepted Accounting Principles.
• Strong analytical skills and ability to problem solve.
• Facilitates change by encouraging others to seek opportunities for new approaches to addressing problems and opportunities.
• Strong communication and interpersonal skills with proven ability to lead, develop and mentor staff during organizational development and transitions.
• "Bridge builder" who is able to serve multiple constituents and accomplish multiple priorities, including building and enhancing partnerships with programming areas, all the while considering the needs and priorities of the accounting/finance team.
• Leader who ensures a productive working environment and confidently coaches and motivates employees to meet organizational goals.
• Proven experience using technology to improve financial management systems.
• Ability to effectively prioritize multiple responsibilities.
• Travel, to include travel to insecure operating environments, may be required.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here's a snapshot of our hiring process:

Step 1: Submit your application

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or HireRight.

Step 7: Start your professional journey with HIAS

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome
• Acogimiento
• Hospitalité
• Hachnasat Orchim

We Welcome the Stranger

Justice
• Justicia
• Justice
• Tzedek

We Pursue Justice

Empathy
• Empatía
• Empathie
• Chesed

We Approach our Clients with Empathy

Partnership
• Compañerismo
• Coopération
• Chevruta

We Believe in Changing the World through Partnership

Courage
• Coraje
• Courage
• Ometz

We Act with Courage to Build a Better World

Resilience
• Resiliencia
• Résilience
• Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. We strongly encourage applicants of diverse identities, backgrounds, experiences, and perspectives to apply even if you do not meet all required qualifications but have other qualifications relevant to the role that would make you a great fit for this role with HIAS

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS' Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.