Project Coordinator and Faculty Assistant - Cambridge, United States - Harvard University

Harvard University
Harvard University
Verified Company
Cambridge, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Job Summary


The successful applicant will collaborate closely with Professor Jennifer Lerner to support teaching and research efforts that have far-reaching impact.

You will also provide limited support to other esteemed faculty within the Shorenstein Center for Media, Politics, and Policy (SC) and interact daily with students and staff members, helping them meet desired goals.

In sum, this role offers the chance to be an integral part of a dynamic academic setting, where your efforts will help improve the functioning and impact of teaching and research that aims to make the world a better place.


Who you are:


  • You set a high bar for yourself with attention to detail.
  • You take pride in providing strong customer service.
  • You know how to be helpful and how to find the right people to ask questions even when you don't have the answer.
  • You take the time to understand workflows and policies to accomplish your goals in the most effective way.
  • Adaptability is second nature. with constant change, you are flexible and receptive to feedback.
  • You know when to ask for help.
  • You are rigorously honest.
  • You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of workstyles.
  • You work well independently and contribute as a valuable team member.
  • People describe you as reliable and professional you always follow through and strive to surpass expectations. and
  • You've worked in an office environment before and are proficient with Microsoft Office

Why you'll love this job:


  • Make an impact helping others achieve their goals by utilizing your administrative skills.
  • Build relationships with a diverse group of faculty and colleagues in a collaborative culture.
  • Practice onthejob learning in a supportive environment with continuous professional training.
  • Grow your career here be exposed to the inner workings of a worldrenowned public policy and leadership school.
  • Maintain worklife balance.
  • Access the numerous Harvard benefits including generous time off and retirement contribution, taking a course or achieving an advanced degree for as little as $40/class, and much more


Sound like a great fit? Check out more about the work culture at Harvard Kennedy School and submit your resume via Harvard Careers.


Position Description

1.


Administrative Support and Coordination:

  • Serve as the primary assistant and project coordinator for Professor Jennifer Lerner.
  • Provide light administrative support to other faculty members within the Shorenstein Center (SC).
  • Manage complex calendars, schedule travel arrangements, and handle expense reimbursements.
  • Assist with the preparation of daily briefings for Professor Lerner.
  • Maintain office inventory and manage filing systems.

2.


Communication:

  • Communicate professionally with both internal and external stakeholders.
  • Represent Professor Lerner as an ambassador to external parties and across Harvard University.
  • Serve as the point of contact for inquiries and as a gatekeeper, balancing the need to protect Professor Lerner's time while also facilitating her ability to perform key educational and outreach roles.
  • Interface continually and constructively with members of the Shorenstein Center including participating in biweekly staff meetings.

3.


Research Support:

  • Manage the daytoday operations of Professor Lerner's research lab.
  • Onboard new lab staff and research assistants.
  • Proofread documents, retrieve research resources, and submit materials for publishing.
  • Maintain a record of all IRB submissions and approvals within the lab. alert Professor Lerner when renewals are needed.

4.


Course and Event Management:

  • Handle course delivery logistics, including obtaining copyright clearances, coordinating guest liaisons, and organizing activities.
  • Facilitate events and meetings, manage such logistics as room reservations and catering.
  • Organize and staff a variety of events, including public seminars and private workshops.

5.


Technology and Data Management:

  • Create surveys using Qualtrics software based on faculty drafts (training provided, if needed).
  • Export data from Qualtrics to Excel spreadsheets (training provided, if needed).
  • Maintain the research group's website and keep content up to date (training provided, if needed).

6. Financial and Budget Responsibilities

Under Supervision from the SC Financial Team:

  • Manage the research group's electronic records and finances.
  • Maintain detailed records of all research expenses in Professor Lerner's lab.
  • Prepare, submit, and reconcile requests for reimbursement from lab members.
  • Assist the SC Finance Team in preparing grant proposal budgets and tracking expenditures on budgets
  • Reconcile corporate cards and track expenses and budgets.

7.


Human Resources and Training:

  • Coordinate with the Center's core team for hiring paperwork and onboarding resea
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