Document Imaging Tech I - Lancaster, United States - Antelope Valley Medical Center

Antelope Valley Medical Center
Antelope Valley Medical Center
Verified Company
Lancaster, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Objective:


Under the supervision of the Assistant Director of Health Information Services and under the direction of the Service Coordinator will perform a variety of duties related to record processing in one or more of the following functions: record retrieval, filing, and delivery; researching patient information; prepping records; scanning records; release of information; purging and data entry.

This position will maintain daily workflow, ensuring timely processing of records with a high level of quality.


Duties and Responsibilities:


  • Record Control
  • Maintains and uses a variety of health information indexes, census, logs, storage, and retrieval systems. Researches, compiles and generates information related to same.
  • Retrieves, reproduces, delivers and files health information throughout the facility and in offsite storage areas using numerical, alphabetical, and colorcoded systems.
  • Retrieves and reconciles daily discharge records to ensure timeliness of prepping, scanning, and indexing processes.
  • Drive hospital vehicle to offsite storage and other facilities for transportation of records following defined transport guidelines.


  • Purging

  • Based on defined guidelines, decipher if records should be retained or purged.
  • Purges records based on defined criteria.
  • Retained records will refiled on shelving units at offsite storage.
  • Purged records identified for destruction will be maintained in a separate holding area at offsite storage, designated documents transported to main office for review, then records identified for destruction moved to shredit bins on destruction approval dates identified by Service Coordinator.
  • Data Entry
  • Enters data into computer system based on procedures for destruction.
  • Enters data in a timely and accurate manner.
  • Returns incomplete or questionable records to Service Coordinator for final disposition before entering data.
  • Prepping
  • Technically evaluates, assembles, and processes documents in preparation for the scanning process while ensuring correct patient identification on each page of record.
  • Processes photographs and cold feeds as defined in the guidelines.
  • Removes staples, identifies poor originals, secures damaged or small documents.
  • Prepares batches and completes appropriate information on cover sheet for each patient type.
  • Scanning
  • Scans documents in a timely manner while verifying accuracy of preparation, quality, and potential scanning hazards. Writes batches to correct work queue.
  • Maintains scanner and performs scanner maintenance processes.
  • Assigns a batch identification number according to procedure.
  • Release of Information
  • Copies, prints, or faxes pertinent records in response to requests for release of records or continued care.
  • Documents or communicates requests or releases of records in appropriate system or to appropriate staff.
  • Protects the confidentiality of primary and secondary health records and releases information as mandated by law, professional standards, and the hospital's policies.
  • Other Duties
  • Assists hospital staff, medical staff, public, and patients.
  • Performs transcription clerical functions.
  • Plans, organizes, prioritizes, and coordinates work to achieve functional area goals and maximum productivity and efficiency on a daytoday basis.
  • Researches and enters patient data into various systems as defined by procedure.
  • Answers telephones consistent with Service Excellence standards, addresses and/or routes calls appropriately and in a timely manner.

Non-Essential Duties:


  • Accepts and carries out other miscellaneous duties and responsibilities as required for maintaining the services provided by Medical Records.

Knowledge, Skills and Abilities:


Knowledge

  • Knowledge of department policies, practices and operations.

Skills

  • Perform data entry accurately with use of a keyboard and mouse.
  • Perform duties using computers and equipment required for scanning and indexing of documents
  • Effective oral and written communication skills.
  • Detail oriented and organized.

Abilities

  • Ability to recognize colors associated with colorcoded filing system.
  • Ability to learn the advanced aspects of the various indexes, storage, tracking, and retrieval systems.
  • Ability to retrieve, reproduce, deliver, track, and file records using various equipment and systems in the facility and offsite.
  • Ability to review records and verify patient information.
  • Ability to drive hospital vehicle to offsite storage areas and facilities for record transport.

AVH Values:
All AVH employees will effectively demonstrate these values:

  • Patients Come First
  • We listen actively and communicate with our patients and families, placing safety as a top priority.


  • Accountability & Ownership

  • We fully complete tasks, are transparent, effectively communicate, and recognize that what we do reflects on us.


  • Teamwork

  • We build trusting relationships, promote a sense of community, and
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