Records & Information Management (Rim) Supervisor - Houston, United States - Bechtel

Bechtel

Verified Company

Houston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Requisition ID: 275835

Relocation Authorized:

None:

Telework Type:

Full-Time Telework:

Work Location:
Houston, TX

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery.

They are what we believe, what customers can expect, and how we deliver.

Position Summary:

Bechtel is looking for a Records & Information Management (RIM) Supervisor to support our Energy GBU. This position will support with latent claims, records management, and document management.

The incumbent must be able to work in the Houston, TX office 2-3 days a week for the first 2 months, and then after training period ends, the position will allow full-time telework.

Responsibilities:

Latent Claims:

Use job query to identify and respond to site search requests from outside counsel and be willing to sign affidavits and possibly be questioned based on those search results.
Search archives both digital and hard copy for records related to specific projects as request by our latent claims group.

Records Management:

Writes, edits, and coordinates reviews of Energy GBU recordsrelated Management Instructions, procedures and other instructional resources.
Works closely with functional groups, projects, vendors, Bechtel's Corporate Records Manager, legal and technology professionals, and government resources on recordsrelated issues.
Develops best practices and recommends program improvements for managing company records and information through automation and work process analysis.
Manage both Energy and Corporate offsite storage inventory.
Directs projects and functions on collection of records as well as archive/turnover activities, coordinates retention schedule updates, and flows down corporate Records and Information Management (RIM) initiatives.
Receive and validate invoicing from offsite document storage service.
Assist with research/requests from legal and other parties to retrieve inactive records from hard copy storage locations.
Review inventory, both digital and hard copy, and identify records that have met retention requirements.
Initiate destruction packages and coordinate review with information owners, corporate legal and tax.
Manage Digital archives.
Monitor status of archival efforts for completed projects.
Mine out information upon request for legal and for reuse purposes, with prior approval from technology owneer.
Issue/Manage Energy procedures and instructions in the ECMS.
Coordinate requests for access to archived shares with technology owners.
Support audits for quality assurance, internal technical reviews, client reviews, and ISO audits.
Coordinate and participate in functional assessments of projects.
Work with corporate Records Management team regarding the maintenance of the corporate SDN and RRS website.

Document Management:

Coordinate with other functions in the implementation and automation of supporting tools (such as DSC, Agile, etc.) and the interface with the enterprise ECMS.
Manage access to the ECMS for all project participants.
Coordinate and train project participants in accordance with each client's specific requirements.

Qualifications and Skills:

Basic Qualifications:

Level One:

Minimum 8+ Years of Document Management experience.
Some prior experience in writing and performing technical procedures.

Level Two:

Minimum 13+ Years of Document Management experience.
Prior experience in writing and performing technical procedures.

Additional Qualifications:

Solid oral and interpersonal communication skills.
Experience in records scheduling and dispositioning (e.g., archiving. retention and destruction).
Strong familiarity with legal and regulatory requirements for records and information management systems and processes.
Knowledge and experience with engineering, procurement, construction, safety, and project management functions, including related procedures, records, and automation systems used in support of projects and functions.
Experience with the Legal discovery process and tools used to support any litigation or