Administrative Assistant for College of Arts - Riverside, United States - California Baptist University

California Baptist University

Verified Company

Riverside, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

To provide administrative support to the College of the Arts and Sciences.

Essential

Responsibilities:

Other duties may be assigned.

Reports to the Dean and provides administrative support to the Dean of the College of Arts and Sciences.
Works with faculty and other offices on campus to facilitate programs that would recruit and retain students.
Creates, organizes, and implements events to cultivate and strengthen relationships with current students, alumni, and community partners.
Promotes the College and its activities through multimedia marketing, communication, and social media.
Assists in preparing and analyzing reports related to efficiency and trends in higher education and industry.
Assists with specific projects related to the longterm goals of the University and College, such as strategic planning and fiscal responsibility.
Assists in meeting the various student's needs.
Composes and prepares confidential reports and other complex documents.
Organizes and maintains file system and files correspondence and other records.
Serves as receptionist for the College, greeting visitors to the office, providing information and materials, and answering and screening College's telephone calls.
Coordinates and arranges meeting, prepares agendas, reserves, and prepares facilities, and records.
Participates in the College's annual budget preparation, prepares and processes requisitions, and maintains detailed financial records and reports.
Makes copies of correspondence or other printed materials.
Manages the College's office and workroom; orders and maintains supplies and arranges for equipment maintenance for the CAS workroom.
Presents a positive and supportive image of California Baptist University and the College of Arts and Sciences.
Performs other duties that are specific to the College.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

A thorough knowledge of Business English and arithmetic, general office methods, procedures, and practices.
Ability to read and write at a level appropriate to the duties of the position.
Ability to gather data, compile information, and prepare reports.
Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
Strong organizational skills and detailoriented.
Ability to maintain confidentiality.
Excellent telephone courtesy knowledge and experience.
Ability to coordinate and organize meetings and/or special events.
Knowledge of standard budgeting and expenditure control procedures and documentation.
Ability to make administrative/procedural decisions and judgments.
Skill in examining and reengineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
Ability to create, compose, and edit written materials.
Knowledge of general accounting principles
Ability to develop and maintain recordkeeping systems and procedures.
Ability to resolve customer complaints and concerns.
Ability to investigate and analyze information and draw conclusions.

PHYSICAL
DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment.

Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone.

The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK
ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with mínimal exposure to health or safety hazards.

Education and/or Experience

Bachelor's degree (BA or BS) from four-year college or university; or two to three years' related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date