- Serve as the first point of contact for our office, efficiently managing phone calls and directing them to appropriate staff members, while handling general inquiries with ease.
- Welcome and verify visitors, ensuring a seamless entry process and being attentive to scheduled guests and daily events.
- Greet clients and visitors warmly, facilitating the use of our iPad visitor login system.
- Utilize Microsoft Office suite (Word, Excel, Outlook) to create and modify documents, contributing to the smooth operation of our office.
- Execute general clerical tasks, including photocopying, faxing, mailing, and filing, maintaining both digital and physical records with meticulous care.
- Responsible for the receipt and distribution of parcels from couriers like UPS, FedEx, and others.
- Oversee office supply inventory, placing orders as needed to ensure the office is well-stocked and functional.
- Assist in the preparation and clean-up of conference rooms, ensuring a professional environment for meetings.
- Coordinate and set up meetings and conferences, demonstrating strong organizational skills.
- Support various departments with project-based work, especially during critical times like board meeting preparations or special events.
- Maintain kitchen and breakroom areas, ensuring supplies are stocked and spaces are organized and clean.
- Plan and coordinate company-wide events, including managing food catering and organizing lunches for various events and departments, ensuring each event is memorable and runs smoothly.
- Act as a liaison for resolving issues related to printers and copiers with external vendors.
- Guide staff in utilizing internal mail routing, shipping, and special postal services.
- Take on additional duties and projects as needed, showing flexibility and a commitment to the company's needs.
- Exceptional communication skills, both written and verbal, with an emphasis on professional and courteous interaction.
- Outstanding customer service orientation, ready to exceed expectations.
- Meticulous attention to detail and superb organizational capabilities.
- A proactive approach to work, with the ability to self-motivate and prioritize tasks effectively under pressure.
- Ability to be resourceful and proactive when issues arise.
- Proficiency in Microsoft Office and familiar with standard telephone protocols.
- Adaptability to swiftly changing policies and procedures, maintaining efficiency.
- Mandatory: High School Diploma
- Desirable: Associate degree or Bachelor degree and 1-3 years of administrative experience.
- This role requires prolonged periods of sitting and extensive use of a computer.
- Occasional lifting of items weighing up to 15 pounds.
- Ability to move throughout the company's facilities as needed.
-
Administrative Assistant
2 weeks ago
Johnson Health Tech North America Inc Cottage Grove, United States Part time: · We're a leading global fitness company seeking an upbeat, friendly yet professional administrative assistant to join our team in Cottage Grove, WI. This position will be responsible for providing administrative and office support to the organization. · This is a part-time pos ...
-
Sales Administrative Assistant
3 weeks ago
Meet Minneapolis Bloomington, United StatesABOUT MEET MINNEAPOLIS · At Meet Minneapolis, our mission is to positively impact the economic and social prosperity of our Minneapolis community by attracting visitors, meetings and events that directly support jobs and local businesses, generating critical revenues. · We beli ...
-
Sales Administrative Assistant
4 days ago
Meet Minneapolis Bloomington, United StatesABOUT MEET MINNEAPOLIS · At Meet Minneapolis, our mission is to positively impact the economic and social prosperity of our Minneapolis community by attracting visitors, meetings and events that directly support jobs and local businesses, generating critical revenues. · We beli ...
-
Sales Administrative Assistant
3 days ago
Meet Minneapolis Bloomington, United StatesABOUT MEET MINNEAPOLIS · At Meet Minneapolis, our mission is to positively impact the economic and social prosperity of our Minneapolis community by attracting visitors, meetings and events that directly support jobs and local businesses, generating critical revenues. · We beli ...
-
Administrative Assistant
3 weeks ago
The United Synagogue of Conservative Judaism Northfield, United States**Position Summary**: · The **Administrative Assistant** is a key member of the USY team and provides general administrative assistance to support efficient USY Department operations. This includes professional and accurate deliverables; thorough and on-deadline completion of pro ...
-
Administrative Assistant
2 weeks ago
COX PETROLEUM TRANSPORT Bloomington, United States**Job Summary** · This position reports directly to the Terminal Manager and is responsible for performing administrative duties on a professional level while working closely with the terminal management staff in supporting the terminal. The Terminal Admin Assistant may carry out ...
-
Administrative Assistant
3 weeks ago
Interforum Holdings, Inc Northfield, United StatesReal Estate Development and Property Management Company is looking for an Administrative Assistant with strong ability to multi-task. Responsibilities will include: · Performing clerical and other office management tasks; Serving as receptionist, answering phone and greeting gues ...
-
Administrative Assistant
1 week ago
Omega Enterprises Washington Grove, United StatesAs one of the most successful and innovative personnel service companies in Germany, we are currently seeking a full-time or part-time administrative specialist (m/f/d) for order and security for our renowned client in Kreischa. Your responsibilities will include: - Enforcing the ...
-
Registrar's Administrative Assistant
2 weeks ago
Eastwick College Ramsey, United StatesEastwick College Ramey is seeking an administrative assistant in the Registrar's office. The administrative assistant provides administrative skills in the management of the registrar's office. Responsible for processing the daily operations of the registrar's office, including t ...
-
Administrative Assistant
1 week ago
Diamond Dynamics Brooklyn Center, MN, United States FreelanceThe **PRAXIS AUTISMUS südwest** has been an innovative and reliable provider for therapy, training, and consultation for children, adolescents, and young adults with autism, as well as their families and their environment (kindergarten/school/employers) for over 20 years. Our mai ...
-
Administrative Assistant
1 week ago
Titan Industries St. Louis Park, MN, United States Freelance**Join us as a Clerk (m/f/d) for master data maintenance in St. Louis Park, MN and start a successful future together. As a reliable partner of our client, a globally operating corporation in passenger and rail freight transport, SimpleXX GmbH is looking for a Clerk (m/f/d) for m ...
-
Administrative Assistant
1 week ago
Emerald Enterprises Lake Elmo, MN, United States FreelanceThe municipality of Lake Elmo, MN is a local government entity located in the Donnersberg district in the state of Rhineland-Palatinate, Germany. The municipality consists of 13 independent villages with a total population of approximately 12,000 residents. The administrative sea ...
-
Administrative Assistant
2 days ago
Town of Northfield Northfield, United States**JOB SUMMARY**:Performs responsible assessing duties. Adequately manages and maintains but not limited to the following: transfers, exemptions, credits, current use, land use change tax, timber and gravel yield taxes, and all other statutory assessing obligations. Preparation an ...
-
Administrative Assistant
1 week ago
Cyr Financial Wealth Advisors Hennepin, United States**About us** · Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned. · **Job Type**: Part-time · Expected hours: per week · **Benefits**: · - Flexible schedule · Schedule: · - Monday to Friday · A ...
-
Administrative Assistant
1 week ago
Cascade Enterprises Eden Prairie, MN, United States FreelanceDo you have experience in order processing and are looking for a new challenge with long-term prospects in Eden Prairie, MN? · We are currently seeking someone for order processing (m/f/d) in the logistics industry for direct placement · We offer: · - Direct placement with client ...
-
Administrative Assistant
1 week ago
Eclipse Technologies Hampton, MN, United States FreelanceWhy Shimadzu: · We are a leading, globally operating manufacturer of solutions for instrumental analytics, medical technology, and testing machines. We develop and produce innovative products for laboratories in industry, science, and various institutions. The Shimadzu brand has ...
-
Administrative Assistant Ii
3 weeks ago
DHL Bloomington, United StatesDHL Supply Chain is Hiring · At DHL, you will play a part in one of the world's most essential industries. As the world's leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matte ...
-
Dental administrative assistant
1 week ago
NovaWorks Cottage Grove, United StatesWhat do we offer? · We are currently looking for a full-time or part-time Dental Administrative Assistant (m/f/d) to join our practice Zahnzentrum Langgöns | Dres. Hornung & Kollegen in Cottage Grove as soon as possible. · Attractive compensation tailored to your performance · Di ...
-
Dental administrative assistant
1 week ago
Crimson Solutions St. Anthony, United StatesWhat do we offer? · We are currently looking for a full-time or part-time Dental Administrative Assistant (m/f/d) to join our practice Zahnzentrum Grafschaft | Dr. Pietrek & Kollegen as soon as possible. · Attractive compensation tailored to your performance · Diverse environment ...
-
Receptionist/administrative Assistant
1 week ago
CJT Lawncare Bloomington, United StatesOverview: · We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing excellent customer service, managing administrative tasks, and ensuring the smooth operati ...
Front Desk Administrative Assistant - Eagan, United States - BELL INTERNATIONAL LABORATORIES, INC.
Description
Job Type
Full-time
Description
Position Overview:
As the Front Desk Administrative Assistant, you play a pivotal role in supporting Bell and/or Manager through a variety of administrative, clerical, and receptionist duties. Your role is crucial in projecting a professional image of our company, both in person and over the phone. The Assistant plays a key role in the daily operations of our office, contributing to a welcoming and efficient environment.
Key Responsibilities:
