Contract Specialist - Scottsdale, United States - Salt River Pima-Maricopa Indian Community

Salt River Pima-Maricopa Indian Community

Verified Company

Scottsdale, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Definition:

Essential Functions:
(Essential functions may vary among positions, but may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.)

Examples of Tasks:

1. Facilitates the writing of contracts and maintains them within the system of record.

Reviews contract documents, specifications, and general provisions with the ability to disseminate critical and relevant information.
Ability to analyze and interpret moderately complex contracts using highlevel reading and writing skills.
Identifies contractual risk issues, conducts analysis of significant contractual risk, and proposes appropriate solutions in accordance with policies.
Understands and interprets contractual insurance and indemnification requirements; reviews proof of insurance documents.
Communicates efficiently and effectively with all stakeholders.
Assists Departments in drafting/amending/negotiating contracts. Acts as primary contact for all Community Departments contracts and provides timely responses to all questions and concerns.

2. Ensures all SRPMIC contracts are in compliance with Community procedures and policies.

Conducts proactive daily operations of Contracts Compliance services and establishes and maintains desktop procedures to improve operational efficiency.
Submits proposed contracts up through the approval chain for review/approval before submission to the Office of General Counsel (OGC) for final approval.
Ensures overlap contracts between Departments are consolidated to the betterment of the Community.
Ensures contracts are kept up to date prior to running out of funds and or date expiration via PeopleSoft queries; and escalates to Departments any needed amendments to add funds or add timing to bring contracts up to date.
Communicates contract awards in a timely manner to all appropriate stakeholders.

3.

Miscellaneous:
Performs other job related duties as assigned by the Purchasing Manager, Purchasing Supervisor, or Finance Director.

Knowledge:

Culture, customs, traditions, and history of the Salt River Pima-Maricopa Indian Community.
PeopleSoft FSCM & DocuSign systems.
Standard SRPMIC and more complicated contracts and purchase orders.
Data analysis tools and techniques.
Best practices quality assurance tools and techniques.
Processes and procedures for implementing and administering various federal and state grants and contracts.
Principles and practices of contract administration as applied to SRPMIC Government.
Pertinent federal, state and local laws, codes and regulations.
Business letter writing and basic report preparation.
Principles and procedures of record keeping.
Principles of customer service.

Skills:

Using personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
Establishing and maintaining effective working relationships with Purchasing, Departments staffs, Management, and suppliers.
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
Contract management and oversight.
Responding to inquiries and in effective oral and written communication.
Writing, reviewing and modifying contract terms.
Attention to detail in the thorough review of information to ensure accuracy and completeness.

Minimum Qualifications:

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Education & Experience: Associate's degree in Supply Chain Management with emphasis in contracting or a closely related field and experience equivalent to three (3) years of full-time work experience in, contracting including grant contracts.

Bachelor's degree in Supply Chain Management with emphasis in contracting or a closely related field preferred
Experience in Contracts Administration preferred.
Experience and understanding of Grant, State, and Federal practices.
PeopleSoft Financials, DocuSign, and SharePoint experience a plus. Familiarity with Federal, State and City Procurement Regulation.

Underfill Eligibility:
An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Special Requirements:

Documents may be submitted by one of the following methods:2) fax

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.