Assistant to The Dean- Il- College of Veterinary - Downers Grove, United States - Midwestern University

Midwestern University

Verified Company

Downers Grove, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary
Exciting opportunity to join a new College. Midwestern University is opening a College of Veterinary Medicine on the Downers Grove, IL campus.

The Assistant to the Dean is a staff position responsible for assisting the Dean of the College of Veterinary Medicine.

The Assistant to the Dean should have the ability to work independently on projects assigned by the Dean and produce exemplary work on these projects.

Essential Duties and Responsibilities

Project management and data Management:

Work independently on special projects assigned by the CVM Dean with little or no supervision, including collecting data for and preparation of the annual Comparative Data Report, and preparation of the CVM Strategic Plan. Projects will be forwarded to CVM Dean for final review.
Assist with budget preparation and ongoing review of expenditures, as requested.
Assist with the faculty rank and tenure process.

Accreditation:

Independently collect data needed for and assist with the preparation of AVMA-Council on Education accreditation. Data will be forwarded to the CVM Dean for final review.
Collect, organize, and maintain documents for AVMA accreditation reports and site visits.
Create meeting agendas for site visits and arrange for meeting rooms and food.

Event management/assistance:

Oversee overall graduation process, supervise graduationrelated tasks, and organize/coordinate graduation banquet. This will require working closely with faculty and staff.
Assist in coordinating special departmental events/projects (Orientation, White Coat Ceremony, Pinning Ceremony, faculty retreats, job fairs, and other projects).

Committees:

Prepare meeting agendas and serve as recording secretary for the CVM Executive Committee, the Animal Health Institute (AHI) Operations Committee, and quarterly CVM faculty meetings.
Serve on college committees as needed.

Personnel and Administrative Support:

Promote good working relationships with all MWU personnel and external entities.
Arrange meetings for the CVM Dean.
Arrange conference/business travel for the CVM Dean.
Process Concur expense reports, AMEX card reconciliation, echecks, purchase requisitions, and other related financial tasks for the CVM Dean.
Assist the Dean in revising official publications for the College annually, as needed.
Assist in collecting data for student exit surveys.

General Office Support:

Greet and assist visitors to the CVM Dean's office.
Maintain Dean's Office administrative files and records necessary for proper oversight.
Maintain Outlook calendar for the CVM Dean.
Help facilitate approval of CVM check requests, purchase requisitions, and supply orders.
Be welladvised of University/College policies and procedures and assist faculty, staff, and students in understanding and following these policies.

Other duties may be assigned by the Dean.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Qualifications
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches, letters and articles using original or innovative techniques or style.

Ability to manage the timeline for all functions of the CVM Dean's Office so all tasks and events are completed in a quality, professional manner.

Education and/or Experience
A Bachelor's Degree is required. This position requires 5-10 years' administrative experience in a position related to the responsibilities described above.

Computer Skills
Computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands/fingers to touch, handle, or feel; and talk and hear.

The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**