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    Fiscal Specialist, #97199T - Honolulu, United States - University of Hawai'i

    University of Hawai'i
    University of Hawai'i Honolulu, United States

    1 week ago

    Default job background
    Full time Temporary
    Description

    Temporary/Permanent:

    Temporary

    Other Conditions: Temporary, Revolving Funds, not-to-exceed 6/30/2025, with the possibility of extension pending position clearance and availability of funds.

    Duties and Responsibilities

    (**Indicates Essential Functions)

  • **Assists with overall fiscal administration and execution of grant projects under the Office of the VP for Community Colleges (OVPCC) to ensure compliance with Federal, State, University, RCUH and UH Foundation policies and procedures.
  • **Prepare, review and audit fiscal documents such as requisitions, travel requests/completions, payment requests, mileage etc. to ensure compliance with Federal, State, University, RCUH and UH Foundation policies and procedures.
  • **Work with PI's on preparing procurement documents for contracts, e.g. request for quotation, request for proposals, sole source, price reasonableness, agreement for services, etc.
  • **Prepare personnel forms for submittal to the OVPCC Human Resources Office.
  • **Assist with sub-recipient monitoring of partner organizations who received subawards under grants awarded to the OVPCC. Review invoices and performance reports from sub-recipients to ensure compliance with federal guidelines.
  • **Assist with monitoring of budgets and conducting monthly financial analysis for extramural funds including federal contracts and grants, UH Foundation account balances, including MOA's with UH ORS.
  • **Provides support services and advice to program staff in fiscal, procurement, contract management and other technical and/or operational areas.
  • **Assist with preparing budget status reports for Pl to determine projected balances on grant funded projects.
  • Other duties as assigned.

    • Minimum Qualifications

    Educational and Professional Work Experience

  • Possession of a baccalaureate degree in business administration, accounting, finance or related field and 2 year(s) of progressively responsible professional experience with responsibilities for grants fiscal administration and procurement and/or accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

    • Knowledge, Skills and Abilities

  • Functional knowledge of principles, practices and techniques in the area of grants fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with grants fiscal administration.
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of grants fiscal administration.
  • Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • Demonstrated ability to work with spreadsheets software (eg. Excel).

    • Desirable Qualifications

  • Knowledge of University of Hawaii and/or Research Corporation of the University of Hawaii (RCUH), policies and procedures.
  • Experience working with Research Corporation of the University of Hawaii Financial System.
  • Experience working with the UH Kuali Financial System.
  • Experience with grants management at an institution of higher education.
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