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    Fiscal Specialist - Honolulu, United States - University of Hawaii System

    University of Hawaii System
    University of Hawaii System Honolulu, United States

    4 weeks ago

    Default job background
    Description

    Title:
    Fiscal Specialist


    Position Number:

    T

    Hiring Unit:
    Institute for Astronomy


    Location:
    Honolulu, Hawai'i


    Date Posted:
    May 7, 2024

    Closing Date:
    May 21, 2024


    Band:

    A

    Salary :
    salary schedules and placement information


    Full Time/Part Time:
    Full-time

    Month: 11-month


    Temporary/Permanent:
    Temporary

    Duties and Responsibilities

    1.

    *Manages the IFA Recharge Systems, including Job Order Services (JOS) totaling 2.3 million, Administrative Recharge System (ARS) totaling 2.3 million, and the Computer Services Recharge System (CSRS) totaling 1.2 million.

    The JOS work effort is 60%, ARS 20% and CSRS 20%.

    2. *Drafts annual budgets to assist in the establishment of billing rates.

    3.

    *Monitors accounts and prepares budget projections to determine if assumptions made during the annual budget preparation are accurate and/or whether rates remain appropriate.

    4.

    *Monitors and controls spending in accordance with budget plan and recommends changes to procedures to improve efficiency and reduce variances.

    5. *Maintains master file of JOS employees, billable hours, and work order requests.

    6.

    *Audits Job Order time sheets and applicable leave requests to ensure compliance with both UH and RCUH time and attendance policies and procedures.

    Assures work order requests have sufficient funds to cover time sheet charges.

    7.

    *Reconciles leave to IFA personnel records and OHR Leave Reports to prepare vacation accruals twice a year for approximately 60 recharge employees.

    Manages Vacation Reserve Accounts to assure coverage for vacation payouts, terminations and resignations.

    8. *Runs bi monthly billings for JOS and monthly billing for both ARS and CSRS. Creates Journal Vouchers to transfer funds from a multitude of Institutional, Federal and Private accounts into applicable Recharge Accounts.

    9.

    *Trains and assists Principal Investigators and Administrative Officers to read bi monthly JOS reports and use them to monitor manpower and billable hours, prevent work order overruns, and track charges by accounts.

    10.

    *Reconciles transactions between 3 systems; IFA?s Financial Accounting Information System, the Research Corporation of the University of Hawaii and the UH Financial Management Information System.

    11. *Prepares year-end variance analysis, adjustments and closing entries.


    • Other duties as assigned
    • Denotes Essential Functions
    Minimum Qualifications


    • Possession of a baccalaureate degree in Business Administration or related field and 2 year(s) of progressively responsible professional experience with responsibilities for accounting and/or an automated accounting system; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
    • Functional knowledge of principles, practices and techniques in the area of accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
    • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with recharge systems.
    • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of management of recharge systems.
    • Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
    • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
    • Demonstrated ability to operate a personal computer and apply word processing software.
    Desirable Qualifications


    • Experience administering revolving or recharge accounts
    • Familiarity with UH and/or RCUH administrative procedures
    • Experience in a research institution

    To Apply:
    Click on the "Apply" button on the top right corner of the screen and attach the required documents.

    Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts.

    Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered.

    Note:
    If you have not applied for a position before using NeoGov, you will need to create an account.


    Inquiries:
    Chris Kaukali,

    EEO/AA, Clery Act, ADA


    The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

    For more information or inquiries regarding these policies, please refer to the following link:


    Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.


    In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.


    In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.

    As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

    Accommodation Request:
    The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).

    Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.

    Determination on requests for reasonable accommodation will be made on a case-by-case basis.

    For further information, please refer to the following link:


    Agency University of Hawaii

    Website
    #J-18808-Ljbffr
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