Billing Specialist - Austin, United States - GSD&M

GSD&M
GSD&M
Verified Company
Austin, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Title:
Billing Specialist

Department:
Accounting

Reports to (Position): Finance Operations Supervisor

Supervisory Responsibilities (Y/N): N

FLSA Status (Exempt vs. Non-Exempt): Non-Exempt

Travel (%): 0%


Position Function:

A Billing Specialist reviews media and production vendor invoices, ensures adherence to agency and client specific payment procedures, ensures accurate invoice entry and discrepancy resolution within client and agency timelines.

Most media invoice details are downloaded electronically, but some manual data entry is required. The position will also be responsible for billing both production and media.


Media Duties:


  • Timely and accurate media vendor payment
  • Verify adherence to agency and client specific procedures
  • Accurate invoice and affidavit entry into Mediaocean (MO) or other media matching system
  • Identify discrepancies using MO matching reports
  • Submit discrepancies for resolution to the Media department within audit deadlines
  • Work with Media department and vendors as needed to facilitate the process of resolving discrepant invoices
  • Respond promptly to vendor, Media department and A/P inquiries
  • Process media vendor invoices within monthly agency deadline
  • Deliver media payable batches including required approvals and backup, to A/P Coordinator
  • Import MO spot buy data into Discrepancy Management System (DMS)
  • Maintain vendor payment addresses in MO
  • Reconcile, research and work with vendors/media contact to correct vendor statement errors
  • Review MO reports monthly to identify and resolve unpaid or unmatched buys
  • Open and distribute incoming mail daily (applies to inhouse auditors)
  • Other duties as assigned, including temporary assistance to other areas of the accounting department

Production Duties:


  • Produce timely and accurate client media and production billing, that is in a format needed and easily understood by clients
  • Accurately code and process vendor production invoices for assigned clients within GSD&M payment terms and deadlines
  • Verify adherence to internal controls prior to processing vendor payment or generating client billing
  • Prompt and accurate posting of internal charges, expense reports and 3rd party invoice details
  • Prepare job jacket for each job; neatly and legibly maintained with all backup, approvals, and documents relative to the job
  • Prepare draft billing; attach backup, coordinate review and approval with Account and Media Teams; complete and verify changes requested by Account and Media teams; request final billing, verify accuracy and transmit final billing according to client issued procedures within client billing deadline
  • Review Open Job reports monthly to identify jobs that are ready to be closed; communicate findings and followup with Account Team to close completed jobs
  • Maintain current and accurate billing information sheets
  • Other duties as assigned, including temporary assistance to other areas of the accounting department

Knowledge/Skills/Abilities:


  • High level of attention to detail (strives for flawless execution)
  • Effectively executes, knows how to prioritize, has a sense of urgency
  • Organized
  • Policies & Procedures demonstrates knowledge, understanding and compliance with organizational policies, procedures and systems
  • Basic skills able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately

Key Characteristics/Desired Competencies:


  • Makes followup and followthrough a high priority
  • Clear and effective communicator (verbal, written and good listener)
  • Receptive to instruction and critical feedback
  • Positive, cando attitude
  • Team player
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