Administrative Assistant - Pleasanton - Avathon

    Avathon
    Avathon Pleasanton

    5 days ago

    Description
    Who We Are & Why Join Us
    Avathon is revolutionizing industrial AI with a powerful platform that enables businesses to harness the full potential of their operational data. Our technology seamlessly integrates and contextualizes siloed datasets, providing a 360-degree operational view that enhances decision-making and efficiency. With advanced capabilities like digital twins, natural language processing, normal behavior modeling, and machine vision, we create real-time virtual replicas of physical assets, enabling predictive maintenance, performance simulation, and operational optimization. Our AI-driven models empower companies with scalable solutions for anomaly detection, performance forecasting, and asset lifetime extension-all tailored to the complexities of industrial environments.
    Cutting-Edge AI Innovation - Join a team at the forefront of AI, developing groundbreaking solutions that shape the future.
    High-Growth Environment - Thrive in a fast-scaling startup where agility, collaboration, and rapid professional growth are the norm.
    Meaningful Impact - Work on AI-driven projects that drive real change across industries and improve lives.
    Learn more at: Avathon
    Avathon is a fast-growing, high-impact technology startup where ownership, adaptability, and strong communication matter. We're looking for an entry-level Administrative Assistant, ideally a recent Arts graduate, who is eager to learn, grow, and build a career in a corporate environment. This role offers hands-on exposure to executive operations and leadership workflows in a startup setting.
    This is a great opportunity for someone early in their career who is organized, professional, and excited to support senior leaders while developing real-world business skills.
    What You'll Do
    • Assist with scheduling, calendars, and coordination for the leadership team
    • Support travel planning, itineraries, and logistics for the leadership team
    • Coordinate internal and external meetings, calls, and follow-ups
    • Help organize leadership meetings, guest visits, and company events
    • Assist with preparation and logistics for team leaders and board meetings
    • Support office coordination and basic facility-related tasks as needed
    • Draft, proofread, and manage professional communications (emails, meeting notes, documentation)
    • Handle sensitive and confidential information with professionalism and discretion
    What You Bring
    • Recent graduate (Arts, Humanities, Communications, or related fields encouraged to apply)
    • Internship, campus leadership, volunteer, or part-time experience in administrative, coordination, or support roles is a plus
    • Strong written and verbal communication skills in a corporate/professional setting
    • Excellent organizational skills with the ability to manage multiple tasks
    • High attention to detail and reliability in meeting deadlines
    • Willingness to learn, take feedback, and grow in a fast-paced environment
    • Professional attitude, sound judgment, and respect for confidentiality
    • Comfortable working with senior leaders and cross-functional teams
    Compensation & Growth
    • Salary Range: $40,000 - $50,000 annually, based on skills and experience
    • Exposure to work with Leadership team and startup operations
    • Learning and growth opportunities in a high-visibility role
    • Opportunity to develop long-term career paths in operations, HR, or executive support
    Avathon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
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