Jobs
>
Houston

    Office Administrator - Houston, United States - Stream Realty

    Stream Realty
    Stream Realty Houston, United States

    4 weeks ago

    Default job background
    Description
    Company Description

    ABOUT STREAM REALTY PARTNERS

    Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 250+ million square feet of assignments and more than $6.9 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We've grown from our two original partners to 1,400+ talented individuals who come together to create our distinct culture, best summarized by our firm's core values: smart, honest, nice, and passionate. More information on the firm is available on the website:

    IMMEDIATE IMPACT. MEANINGFUL CAREER.

    At Stream, we know our success begins and ends with our people. It's the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client's needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won't simply start a new job-you will build a meaningful and impactful career.

    Job Description

    POSITION OVERVIEW

    The Office Administrator serves as the central hub of the office, responsible for orchestrating the smooth operation of the office environment by managing the front desk and related duties. The first point of contact for visitors, clients, and team members, providing exceptional customer service and ensuring all receive a first-class experience at Stream Realty Partners. This role will encompass a diverse array of tasks, from managing administrative duties to fostering a positive and efficient workplace culture. This is the go-to person for both internal team members and external stakeholders, ensuring that all aspects of the office run seamlessly. A warm demeanor, excellent communication skills, and attention to detail will be instrumental in creating a welcoming and professional atmosphere.

    PRIMARY RESPONSIBILITIES
    • Greet and welcome visitors in a professional and friendly manner. Coordinate with staff regarding visitor arrivals and appointments. Validate parking, as needed.
    • Answer and direct phone calls promptly and courteously. Maintain employee and property contact directories, providing up to date information to answering service vendor.
    • Handle incoming and outgoing mail, packages, and deliveries. Responsible for managing the FedEx account, creating shipment labels, and invoice processing. Also, coordinates courier packages for team members, upon request.
    • Oversee the maintenance, cleanliness, and organization of the office space, including conference room appearance and readiness for meetings. This includes restocking refreshments as needed and light catering requests. Liaise with building management and/or vendors for inside suite repairs and services.
    • Manage office and breakroom supply inventory. Proactively place orders to maintain appropriate stock levels. Maintain replenishment schedule.
    • Process basic accounting tasks such as invoicing and expense tracking. Assist with electronic filing, data entry, and document organization for corporate invoices and payments. Ensure chain of custody documentation is maintained for all checks received.
    • Oversee planning and execution of employee engagement activities and celebrations. Organize monthly recognition events in alignment with budget.
    • Manage communication for employee engagement events and internal announcements, ensuring accurate and timely relay of information.
    • Responsible for the upkeep of office equipment, including copiers, postage machines, and printers, ensuring functionality and addressing any maintenance needs promptly. Proficiency in technology troubleshooting and familiarity with office equipment.
    • Assist with tasks related to candidate interviews and new employee onboarding. Collaborate with various departments to ensure pre-employment tasks are completed on time.
    Qualifications
    • Proven experience as an office administrator, receptionist, or similar role.
    • Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
    • Excellent communication and interpersonal skills, with a friendly and approachable demeanor.
    • Proficiency in Microsoft Office 365 and other basic computer skills.
    • Keen attention to detail and problem-solving skills.
    • Knowledge of office equipment and procedures.
    • Previous experience in customer service is a plus.
    Additional Information

    Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, prescription drug coverage, health savings account, flexible spending accounts, 401(k) plan, PTO and holiday pay.

    Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

    To apply for a position, please visit our website at

    #LI-Onsite
  • Evosite Control Rooms

    Office Administrator

    5 days ago

    Evosite Control Rooms Houston, United States

    Primary Role: · The Office Administrator will report to the Operations Manager and support the finance and other departments in an administrative capacity. · Key Responsibilities: · Matching of vendor invoices and packing slips to PO's · Daily invoicing of shipments · Support Col ...

  • Mangan

    Office Administrator

    2 weeks ago

    Mangan Houston, United States

    Mangan Inc. is an Automation & Engineering Firm, provides the highest quality services for the Refining, Gas & Oil, Pipeline, Renewable, Chemical, and Biopharm Industries. Mangan has over 30 years of experience in Engineering, Procurement and Construction with 15+ years of experi ...

  • Gunvor

    Office Administrator

    1 week ago

    Gunvor Houston, United States

    Job Title: · Office Administrator · Contract Type: · Time Type: · Full time · Job Description: · If you think the open position you see is right for you, we encourage you to apply · Our people make all the difference in our success. ...

  • Burnett Specialists

    Office Administrator

    4 weeks ago

    Burnett Specialists Houston, United States

    Job Description · Job DescriptionWe are seeking a highly organized and proactive Office Administrator for our commercial real estate company. This role involves managing office operations, supporting the team, and ensuring a smooth work environment. · Key Responsibilities:Oversee ...

  • Vibrant Comprehensive Services

    Office Administration

    2 weeks ago

    Vibrant Comprehensive Services Houston, United States

    Job Description · Job DescriptionWe are seeking a Part time Office Administrative Assistant (Bilingual) to join our team · You will perform clerical and administrative functions in order to drive company success. Full time position possible if desired after 90 days evaluation. · ...

  • American Payment Solutions Inc

    Office Administrator

    3 days ago

    American Payment Solutions Inc Houston, United States

    Job Description · Job DescriptionFully Bilingual: English - Spanish · Someone to tell tasks to and they make it happen/ open a ticket · ~ Communicate between departments · * Tracking inventory · * Ordering supplies · * Running errands · * Organize paper/ inventory · * Purchasing ...

  • PACKWELL INC

    Office Administrator

    3 days ago

    PACKWELL INC Houston, United States

    Job Description · Job DescriptionSUMMARY · The Office Administrator performs a variety of tasks to support and coordinate the · activities of the President and management team. · Essential duties and responsibilities include, but are not limited to, those described below. · Other ...

  • Ultimate Staffing Services

    Office Administrator

    1 week ago

    Ultimate Staffing Services Houston, United States

    Job Description · Job DescriptionUltimate Staffing is assisting a company in the North Houston area to fill an Office Administrator position. · The Office Administrator will provide clerical support to the Management team and clerical staff. · Additional Info: · Temporary-to-hire ...

  • Cortica

    Front Office Administrator

    2 weeks ago

    Cortica The Woodlands, United States Full time

    Cortica is looking for a Front Office Administrator to join its growing team · As Front Office Administrator, you will be the face of Cortica as patients and families arrive at the clinic location. In our rapidly growing company, this role is responsible for the completion of dai ...

  • HALO DOORS

    Front Office Administrator

    5 days ago

    HALO DOORS Houston, United States

    Halo Doors, Inc. is a leader in the overhead door industry in Houston, Texas and we are expanding We are in need of an exceptional bilingual front office administrator to join our team · Solid hourly compensation, 401(k), employer sponsored health insurance, and PTO. · We will ha ...

  • Cortica

    Front Office Administrator

    2 weeks ago

    Cortica Houston, United States

    Cortica is looking for a Front Office Administrator to join its growing team · As Front Office Administrator, you will be the face of Cortica as patients and families arrive at the clinic location. In our rapidly growing company, this role is responsible for the completion of da ...

  • Empower Pharmacy

    Administrative Office Manager

    1 week ago

    Empower Pharmacy Houston, United States

    Company Overview · Empower is a visionary healthcare company committed to providing quality, affordable medication to millions of patients across the nation. We hold the distinguished position of being the largest 503A compounding pharmacy and FDA-registered 503B outsourcing fac ...

  • Automation Personnel Services

    Construction Office Administrator

    3 days ago

    Automation Personnel Services Houston, United States

    Job Description · Job DescriptionConstruction Office Administrator · Automation Personnel Services is looking for a hard-working Construction Office Administration for a company based in Houston, TX. In this role, you will primarily be responsible for welcoming visitors, monitori ...

  • A Better Bail Bond

    Administrative / Office Assistant

    1 week ago

    A Better Bail Bond Houston, United States

    Job Description · Job DescriptionA Better Bail Bond is the premiere bail bond company in Houston, Texas. Our 30+ years of experience qualifies us as experts in the bail bond industry, nationwide. Though we may seem like a small company with multiple offices, we are actually a lar ...

  • Builders FirstSource

    Office Administrator I General Administrative

    1 week ago

    Builders FirstSource Houston, United States

    · PURPOSE · Responsible for performing a variety of general administrative and office operations support activities. · ESSENTIAL DUTIES AND RESPONSIBILITIES · Prepares routine correspondence, office forms and/or other business related documents. · Provides customer service a ...

  • VetJobs

    Office Administrator I General Administrative

    2 weeks ago

    VetJobs Houston, United States

    Job Description · ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spou ...

  • VETERANS HEALTH ADMINISTRATION

    Administrative Officer

    3 weeks ago

    VETERANS HEALTH ADMINISTRATION Houston, United States

    Summary · The incumbent serves as the Administrative Officer, aligned under the Rehabilitation and Extended Care Line (RECL), specifically assigned to the Rehabilitation Care Section, at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX. The primary purpose of th ...

  • Asian American Health Coalition

    Finance Office Administrative Assistant

    1 day ago

    Asian American Health Coalition Houston, United States

    Job Description · Job DescriptionDescription:POSITION TITLE: Finance Office Administrative Assistant · LOCATION: HOPE Health and Wellness Center · REPORTS TO: Chief Financial Officer · EDUCATION: High school diploma or GED required; Associate's degree preferred; preferably in He ...

  • Local General Contracting Company

    Administrative Assistant Houston Office

    1 week ago

    Local General Contracting Company Houston, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant Houston Office to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Greet and assist onsite guests · Answer inbound telephone ca ...

  • Horizon Air Solutions, LLC

    Office Administrator with CSR Background

    1 week ago

    Horizon Air Solutions, LLC Houston, United States

    Job Description · Job DescriptionJob description: Office ManagerExperienced Office Manager: SIGN ON BONUS UP TO $3,000.00 · Here at Horizon Air Solutions we have been growing CRAZY fast. We have a great, energetic, growth oriented family who is looking for help keeping the train ...