Community Coordinator Ii - Clearwater, United States - On Top of the World Communities

Description

Job Summary/Overview
This Community Coordinator Level 2 provides support for the General and Assistant General Managers.

Community Coordinator Level 2 has mixed responsibilities which relate to both general office administration and assisting with the management of properties on behalf of condominium owners.

Essential Duties and responsibilities

The following statements describe the principal functions of this position and the scope of responsibility but should not be considered an all-inclusive listing of work requirements.

Individuals may be expected to perform other duties as assigned, including working in other areas to cover absences or balance the workload.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assists and support the General and Assistant General Managers with a wide variety of administrative and clerical tasks including researching and organizing information, proofreading, fulfilling information requests, preparing documents using Microsoft Office Word, Excel, and PowerPoint, photocopying, filing, and processing Association and Management Company correspondence.
• Generates initial response to resident letters, forwards to General Manager for approval, files copy in Association records, scans copy to electronic file, prepares and mails correspondence following proper protocol.
• Performs varied, complex, and confidential administrative duties requiring a thorough knowledge of policies, procedures, and precedents.
• Prepares daily, weekly, and monthly reports as assigned.
• Responsible for generating and posting Association notices following statute requirements.
• Responsible for taking meeting minutes.
• Assist with Association and Management Company matters, as necessary.
• Operates in compliance with Association specific policies and procedures.
• Ensures official records of the Association are maintained in accordance with Florida Statues. Maintains electronic version of all Association records in addition to filed copies.
• Ensures Association records are destroyed after the required retention period as outlined in Florida statutes or as communicated by Association legal counsel. Monitor and maintain association files, documents, and records.
• Create and maintain database and spreadsheet files.
• Manages insurance, license and certification renewals plus annual report filings.
• Track and followup with unoccupied units.
• Possess an extremely high sense of urgency to meet/exceed established expectations and deadlines.
• Display integrity, loyalty, confidentiality, and professionalism at all times
• Must be a team player and contribute overall to the company to promote an enjoyable, productive, and safe work environment.

In addition to the responsibilities described above, the role may include such other responsibilities and duties as assigned from time to time, based upon the company's needs or requirements.

• Performs other duties, as necessary.
• Responsible for compliance with company policies and directives.
• Professional manner, discretion, and appearance are expected.
• Reports any incident or accident immediately to their supervisor. Inform them of any issues.
• Punctuality and Attendance are significant job reliabilities.
• Maintain clean and orderly work environment.

Supervisory Responsibilities:
None


Technical Responsibilities:
None


Pay:
From $19.00 per hour

Expected hours: 40 per week


Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience level:

• 5 years

Schedule:

• Day shift

Travel requirement:

• No travel

Ability to Relocate:

• Clearwater, FL 33763: Relocate before starting work (required)

Work Location:
In person