Legal Assistant/secretary - Miami, United States - Mase Seitz Briggs P.A.

Description

The person in this role will be responsible for scheduling, screening calls, responding to communications, and drafting, formatting, and revising correspondence and legal documents.

• Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence.
• Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary.
• Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
• Handles incoming calls in a courteous, efficient manner.
• Handles expense reconciliation and reimbursement.
• Prepares correspondence, pleadings and other legal documents.
• Proofreads documents to ensure accuracy and completeness prior to distribution or filing.
• Files legal documents in state and federal courts.
• Updates and maintains files in a timely manner.
• Prioritizes and executes assigned tasks quickly and accurately, in an an organized and detailed oriented manner.
• Prepares for trial by assisting attorneys and paralegals.
• Additional duties as required.

• Understands and abides by the policies and procedures of the firm
• Flexible and willing to assist wherever needed.
• Demonstrates a positive attitude and is approachable.
• Adapts well to fluctuations in workload and changes in responsibilities.
• Able to work effectively in stressful situations with a demanding workload.
• Presents written communications that are concise and accurate.
• Exhibits confident and professional verbal and written communication skills.
• Answers questions clearly and thoroughly.
• Is a problem solver.

• Lexis Nexis, Pacer, ECF, TrialWorks or other comparable document management system, Word, Outlook, PowerPoint, DropBox, and Excel.
• PC skills; ability to use phone system, copier, scanner, fax, and printer.

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

• 8 hour shift
• Monday to Friday

• No travel