Event Assistant - Santa Ana, United States - Hat Box Find

Hat Box Find

Verified Company

Santa Ana, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Event Assistant

Job Summary:

As an Event Assistant, you will play a crucial role in the planning, coordination, and execution of various events.

You will work closely with event planners and managers to ensure that all aspects of an event, from conception to completion, are handled efficiently and effectively.

This position requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Responsibilities:

Assist in the planning and execution of events, including conferences, seminars, workshops, and social gatherings.
Coordinate logistics for events, such as venue selection, catering, transportation, and accommodations.
Assist with the creation and distribution of event materials, including invitations, programs, signage, and promotional items.
Liaise with vendors, sponsors, and partners to ensure seamless execution of event-related tasks.
Assist with post-event activities, such as gathering feedback, compiling reports, and evaluating event success.
Maintain accurate records and files related to events, including budgets, contracts, and invoices.
Contribute creative ideas and suggestions for enhancing event experiences and improving processes.
Provide general administrative support to the event planning team, as needed.

Requirements:

Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
Detail-oriented mindset with a focus on accuracy and quality.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and event management software.
Ability to work flexible hours, including evenings and weekends, as required by event schedules.
Adaptability and resourcefulness to handle unexpected challenges and changes during events.
Positive attitude, team player mentality, and willingness to go above and beyond to ensure event success.