Part-time Front Office Team Member - Saint John, United States - Crown Point Christian School

Description

• Create a welcoming environment in the office and school through Christlike attitudes and interactions with staff, parents, board members, students, and the community.
• Provide frontline security and increased safety for students and families through careful attention to visitor screening, attendance, first aid, student record confidentiality, and carpool dismissal.
• Provide support to staff and students by collecting and distributing items and deliveries, keeping the workroom functional and organized, and purchasing items including curriculum and other resources.

• Experience, Training, and Licensure
• Bachelor's degree preferred
• School experience preferred
• Professional Profile
• Communicate professionally and effectively both verbally and in writing.
• Work as a team player to accomplish goals.
• Be proficient in Excel and Word as well as Google Sheets and Docs.
• Be a quick learner, willing to embrace new technology and office systems.
• Work efficiently with many interruptions in a fastpaced environment.
• Treat others in a Christlike and professional manner.
• Possess strong organizational and time management skills.
• Demonstrate good judgment in addressing issues.
• Respect confidentiality and maintain high levels of discretion.
• Be proactive and seek ways to add value to the school community.

• Reception & Security
• Answer and transfer incoming phone calls and voice messages.
• Greet all visitors with a friendly and welcoming demeanor, allow (or deny) entry, and track checkin and checkout.
• Maintain live feed of security cameras.
• Maintain signin sheets for students and parent volunteers.
• Locate and call for students whose parents come to pick them up early.
• Attendance
• Review attendance information entered by homeroom teachers and follow up with teachers and parents as needed.
• Correspond with parents regarding attendance and record in FACTS.
• Communicate attendance information to staff.
• Student First Aide
• Assist students with injuries/illness by providing comfort and primary medical care, including bandaids, ice packs, mints, Tylenol (where authorized), and clothing changes.
• Document all medical incidents and contact parents as needed.
• Contact the nurse for serious injuries.
• Student Cumulative Files
• Maintain and secure student cum files for all students.
• Update with required information each year.
• Send files to new schools as requested by parents & file graduates and withdrawn students.
• Carpool Dismissal
• Assist outside carpool staff with pickup changes & corrections.
• During the afternoon dismissal process, call names as needed via intercom.
• Close afternoon carpool with a final announcement.
• Initiate a manual system if the online dismissal tool goes down.
• Collect and Distribute
• Make changes to parent and student info in FACTS SIS and provide applicable updates to the development team for the donor database.
• Monitor deliveries and communicate with staff and students as needed.
• Receive all mail/deliveries and distribute as appropriate.
• Oversee collection of receipts for Apples for Students.
• Oversee distribution of yearbooks and fliers to homerooms.
• Workroom Support
• Oversee routine maintenance schedule for copiers.
• Troubleshoot copier issues and call for service as needed.
• Stock the coffee station with beverage supplies and paper products.
• Weekly declutter the workroom table, refrigerator, and counters.
• Prepare timesheet template and make copies for hourly staff.
• Nightly restock copiers with paper.
• Staff PD and Parent-Teacher Conference (PTC) Support
• Purchase and coordinate food/beverage/service for staff professional development and PTC.
• Assist with administrative support tasks as requested by the Admin Team.
• Purchasing
• Purchase items including office/workroom supplies and provide receipts to the Finance Assistant for reconciliation.
• Ensure all purchases are approved by the appropriate Admin Team member and are processed taxfree.
• Document physical receipt of items and stamp as CPCS property, if necessary.
• Communicate with the milk company regarding supply & delivery needs.
• Gym Rentals
• Communicate with renters regarding rental policies, dates, and payments.
• Check dates with the school calendar and with the Athletic Director.
• Reserve rooms requested on the "Internal Meetings or Rentals" calendar.
• Collect Rental Agreements and payments from renters & submit to the business office.
• Schedule unlocking/locking of doors, and communicate with Facilities Manager regarding temperature control.
• Supply cleaning checklist/equipment for renters and follow up after the event to make sure space is left clean and in good repair.
• Schedule Event Host if requested and paid for by the renter.
• Other Duties as assigned by Direct Report.

• Hourly, atwill employee. Reports to the Director of Advancement.
• School year schedule:
• Monday