Chief of Staff - New York, United States - Doctor K Private Medicine PLLC

Description

We have a growth opportunity for a highly-motivated, emotionally-intelligent, and detail-oriented
Chief of Staff to join our expanding team.

Our medical practice is unlike any other:
we are an entirely private practice dedicated to optimizing the performance of our Members through personalized, data-driven regimens. Our Members are elite, proactive professionals seeking to leverage personalized medicine to optimize all aspects of daily performance.


Qualifications
—Independent, detail-oriented, responsible, trustworthy

—Highly motivated to work in a collaborative, growing medical practice

—Meticulously organized, task-oriented and action-driven

—Digitally fluent with strong quantitative skills

—Friendly and empathetic, with excellent interpersonal skills and a sense of humor

—Eager to learn new skills and new technology

—Equipped with a "no task too big or too small" mindset

—A natural collaborator, true team-player with proactive disposition

The Chief of Staff will have responsibilities that include but are not limited to:

Daily Operations

• Implement initiatives to enhance overall client experience and client satisfaction
• Help the team determine firmwide priorities and goals
• Facilitate office workflow, including client checkin, checkout, scheduling
• Oversee scheduling, billing and EMR management
• Ensure practice compliance (e.g. NY State, FDA, DEA, CLIA, etc.)
• Oversee hiring, onboarding, training and dismissal of employees
• Approve and document all employee PTO
• Ensure employee compliance (e.g. licensure, malpractice, HIPAA, etc.)
• Address and resolve issues or challenges as they arise throughout the day
• Serve as a leader for all employees, inoffice and virtual
• Foster a positive work environment that promotes teamwork, collaboration and employee engagement
• Streamline and innovate existing systems and workflows
• Maintain awareness of business operations to minimize interruptions
• Conduct regular performance evaluations and provide feedback and coaching to staff members to support their professional development

Finance

• Invoice all services and products
• Ensure payment for all invoices
• Drive Membership sales, both individuals and corporate accounts
• Run payroll twice monthly and as needed
• Discuss salaries, bonuses
• Create P&L statements
• Create expense reports
• Analyze business reports to create recommendations to meet or exceed goals
• Review and categorize all business expenses (QuickBooks)
• Strategize about expense minimization
• Negotiate with vendors and suppliers to obtain favorable pricing for medical and nonmedical supplies, products and equipment

Growth

• Innovate and implement workflows, both administrative and medical
• Strategize on avenues for expansion, including creation of financial models and plans of action
• Plan and execute quarterly growth meetings with the team
• Drive existing and develop new business partnerships
• Perform research at the direction of Dr. Kibert

Other position specifications:

• This role will report directly to the CEO/Founder
• This role is an inperson role based in NYC
• This is a fulltime role

Pay:
$100, $200,000.00 per year


Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• No nights
• No weekends

Ability to Commute:

• New York, NY required)

Work Location:
In person