Receptionist -part-time - The Woodlands, United States - The Club at Carlton Woods

The Club at Carlton Woods

Verified Company

The Woodlands, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Part time

POSITION PURPOSE:

The Receptionist is responsible for answering and transferring incoming phone calls and serving as the first point of contact for our club members.

ESSENTIAL JOB RESPONSIBILITIES:

Answer incoming phone calls and direct to appropriate person or department.
Screen incoming phone calls as appropriate and transfer as necessary.
Serve as the first point of contact for our club members in directing them to their scheduled appointments.
Knowledgeable of our restaurant menus.
Take food orders to go for club members.
Knowledgeable of calendars for all meeting rooms.
Update and distribute phone extension list as required.
Sort and distribute incoming USPO mail to inhouse mailboxes; take inhouse mail for pick up by interoffice personnel
Assist catering and F&B departments in seating/layout of special events;
Maintain reservations log through excel and Club Essentials for all special events; communicating status to all departments;
In charge of creation of staff name tags
Ensure all copiers and printers are fully stocked with paper on a daily basis and replace any low or empty toner cartridges as necessary.
Hostess members and guests for regular dining and special events;
Create special events menus approved by catering and F&B departments
Maintain Lost & Found for nonvaluable items.

KNOWLEDGE, EXPERIENCE AND SKILLS:

Minimum 23 years of Receptionist or Administrative Assistant experience in a corporate environment.
Must have extremely polished phone etiquette skills.
Maintain a professional appearance at all times. This person is a reflection of the club and at times the first impression someone has of the club.
Professional interaction with employees, club members and vendors.
Must have a strong work ethic and be reliable and dependable.
Build positive working relationships with employees at all levels within the organization.
Be resourceful and able to work efficiently even if given very little direction and information.
Able to effectively multitask and handle multiple projects.
Exercise sound judgment when making decisions and willing to ask if unsure.
Able to work additional hours to meet deadlines as necessary.
Effectively work with mínimal supervision.
Strong attention to detail skills.
Exceptional communication skills both verbal and written.
Good problem solver/creative thinker.

- "Can-do" attitude and pro-active.

Physical Demands

Must be able to lift up to 15 lbs. occasionally.
Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required.
Length of time of these tasks may vary from day to day and task to task

EDUCATION, CERTIFICATIONS AND LICENSES: