Office Services Coordinator - Philadelphia, United States - CBRE

CBRE

Verified Company

Philadelphia, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Office Services Coordinator

Job ID

Posted

14May2024
Service line
Advisory Segment
Role type
Fulltime
Areas of Interest

Sales Support

Location(s)
Philadelphia - Pennsylvania - United States of America, Radnor - Pennsylvania - United States of America

Get ready for an exciting career with CBRE We offer a comprehensive benefits package, 401k, and other extraordinary perks such as career growth and longevity.

CBRE is looking for an Office Services Coordinator in our Radnor office and requires someone that can be in the office regularly.

What you'll do- Receive and direct incoming calls and visitors to appropriate personnel. Solve routine issues and bring up accordingly.

Operate large and small printers in production room.
Print, bind, and laminate brochures, flyers and tour books.
Assist Concierge in providing general hospitality services and maintaining a clientready reception area, conference rooms and other common areas. Request building and/or equipment services as needed.
Provide backup support to Concierge in performing general admin duties such as distributing and tracking packages, posting mail and arranges messenger services as needed. Troubleshoot for missed deliveries.
Schedule and coordinate meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
Order office supplies and other common use items for the office/location.
Be responsible for the maintenance of office equipment to include copiers, phone systems and printers (color and B&W). Solve minor equipment problems independently.
Oversee the maintenance of offsite storage records (tape backup and hard copy). Provide guidance to Concierge on company document retention policies and procedures.
Maintain relationships with vendors that provide services and goods to the office.
Assist in the completion of the office Business Continuity plan.
Provide notary services as needed.
Ensure accurate coding of invoices for services or goods for expense tracking purposes. Provide information on brokers and project or listing details for accurate expense allocation.
Other duties as needed.

What you'll need

HS Diploma or GED required. Previous Front Desk, Concierge, customer service or other hospitality experience preferred. Minimum of one year(s) related experience (e.g. Front Desk, Concierge or Customer Service roles).
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisor. Ability to optimally present information to an internal department and/or large groups of employees.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to tackle problems in standard situations. Requires basic analytical skills.
Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.

Why CBRE?CBRE is the global leader in commercial real estate services.

We have been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and one of Fortune's "Most Admired Companies" in the sector four years running.

Through our values of respect, integrity, service and excellence, we focus on crafting successful outcomes for our clients, employees and shareholders.

We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).

Equal Employment Opportunity:

CBRE is an equal opportunity employer that values diversity.

We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.-
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

If you have questions about the requirement(s) for this position, please inform your Recruiter.