Personnel Assistant - Frederick, United States - Frederick County Government

Frederick County Government

Verified Company

Frederick, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JOB INFORMATION:

Non-exempt; full-time; 40 hours per week; Monday - Friday: 7:30 a.m. - 4:00 p.m.; full-benefits

This administrative position is assigned to the Sheriff's Office Personnel Services Section and is responsible for performing personnel services actions and assisting with general human resources duties for the department.

Supervision is received from the Personnel Supervisor.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees.

The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid scheduled holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County HSA contribution (if enrolled in the highdeductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
100% County paid 2x annual salary Group Term Life Insurance and AD&D benefit
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service (effective 7/1/2024)
Additional service credit for eligible previous public service, military service, etc.
Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, etc.

***
For more information, visit our benefits
page on the Frederick County Government job opportunities webpage**
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES:

Maintain and secure all personnel files, background investigations and departmental memos in accordance with the Frederick County Human Resources policy, the Sheriff's Office policy, OSHA and HIPPA requirements
Review, analyze, and submit HR actions for new hires, departmental transfers, promotions, new hires, and terminations
Compile, prepare and maintain manual and computerized files and reports; prepare and submit routine reports as needed
Compose and prepare professional correspondence, memos, forms, reports, presentations, and other written work for review and approval
Maintain data in I-Leads for Sheriff's Office personnel
Maintain employee data in Skills Manager
Monitor the schedule of employee evaluations; instruct and guide supervisors on dates/process as needed
Maintain and generate organizational charts
Process all required paperwork for new hires both electronically and manually
Serve as administrator of the Extended Sick Leave Program
Coordinate the daytoday administrative activities for the Personnel Services office
Prepare agendas, reference materials, reports and minutes for meetings led by Personnel Services
Coordinate appointments, meetings and other aspects of Personnel Services calendar
Compile and prepare data for reports
Prepare divisionwide correspondence which requires knowledge of division programs, personnel, procedures, functions and policies
Perform other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS:

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

High school diploma or the equivalency
Minimum 4 years work experience in an administrative position which includes duties in the areas of human resources
Minimum 1 year data entry work experience
Intermediate skills in MS Office Suite
Possession of a valid automobile operator's license
NOTE: A combination of related education and/or work experience may be considered towards the overall requirement of this position

KNOWLEDGE / SKILLS / ABILITIES:

Ability to maintain County Authorized Driver privileges
Working knowledge of human resources management theory and practices
Ability to provide oversight and direction to hiring managers, new employees, and volunteers as it relates to the recruitment and onboarding process
Strong analytical skills including the ability to accurately compile and analyze statistical information
Ability to effectively organize work, make independent decisions, determine priorities and complete assigned duties with mínimal supervision
Discretion and good judgment in dealing with sensi