Receptionist/Records Clerk - Irvine, United States - Atkinson Andelson Loya Ruud & Romo

Atkinson Andelson Loya Ruud & Romo Irvine, United States

4 weeks ago

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Description

Essential Job Duties:

Receptionist/Hospitality duties:

Greet guests and offer coffee/water
Answer multi-line telephone system
Conference room preparation and clean up; maintain break room and coffee area
Order food/beverages for meetings
Track inventory, order, and stock incoming supplies for office and kitchen
Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day
Provide support to Office Manager as needed

Records/Filing duties:

Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
Maintain existing files and create new files using RM software (Interwoven)
Re-shelve files in file areas
Prepare and send files to off-site storage per firm guidelines
All other duties as assigned.

Qualifications/Requirements:

Stellar attendance and punctuality
Ability to type 45 wpm
Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors, and staff
Ability to operate office equipment such as computer, transcription equipment, fax machine, and advance functions on photocopiers
Proficiency in Word and Outlook, and familiarity with document management systems
Possession of valid California driver license

Physical Demands:

Lifting of heavy boxes including client files, overnight packages, etc. (approximately 20 pounds)
Stand/walk frequently
Stoop, kneel, and climb small step stool
Use fine finger manipulation including writing, typing and using the phone system

Work Environment:

Quiet professional office environment

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