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    Receptionist/Records Clerk - Irvine, United States - Atkinson Andelson Loya Ruud & Romo

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    Description
    Essential Job Duties:

    Receptionist/Hospitality duties:
    • Greet guests and offer coffee/water
    • Answer multi-line telephone system
    • Conference room preparation and clean up; maintain break room and coffee area
    • Order food/beverages for meetings
    • Track inventory, order, and stock incoming supplies for office and kitchen
    • Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
    • Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day
    • Provide support to Office Manager as needed
    Records/Filing duties:
    • Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
    • Maintain existing files and create new files using RM software (Interwoven)
    • Re-shelve files in file areas
    • Prepare and send files to off-site storage per firm guidelines
    • All other duties as assigned.
    Qualifications/Requirements:
    • Stellar attendance and punctuality
    • Ability to type 45 wpm
    • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors, and staff
    • Ability to operate office equipment such as computer, transcription equipment, fax machine, and advance functions on photocopiers
    • Proficiency in Word and Outlook, and familiarity with document management systems
    • Possession of valid California driver license
    Physical Demands:
    • Lifting of heavy boxes including client files, overnight packages, etc. (approximately 20 pounds)
    • Stand/walk frequently
    • Stoop, kneel, and climb small step stool
    • Use fine finger manipulation including writing, typing and using the phone system
    Work Environment:
    • Quiet professional office environment


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