Project Coordinator - Summit, United States - Bristol Myers Squibb

Bristol Myers Squibb

Verified Company

Summit, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

100% onsite

Actual Job Title:
Sr. Project Coordinator

Job Description:

The Sr. Project Coordinator position provides project coordination and executive administrative support for executive leaders and/or their respective leadership teams.

As such, the role of the Senior Project Coordinator works as an extension of their executive leader(s) and their teams in this regard.

Importantly, this position will play an important role in coordination of key Cell Therapy Operations being led by the Strategy and Business Operations Team.

The Senior Project Coordinator is expected to perform their duties with a high degree of independence while exercising expert judgment to address matters on behalf of the respective executive and/or their teams, with mínimal mistakes and errors.

This level of performance includes, but is not limited to the following; (1) thinking and acting proactively on behalf of the executives and their teams to ensure the smooth running of projects and day to-day activities as well as the overall functioning of their office, (2) the ability to think ahead and anticipate and resolve problems before they occur, (3) Resolve issues independently and proactively, (4) Represent the executive and/or their teams externally with a high degree of professionalism, and (5) have the ability to multi-task and as such, be able to prioritize highly diverse, time sensitive and often complex projects, activities and tasks with mínimal supervision.

Lastly, this position will work collaboratively with the rest of the Cell Therapy Organization and will work, as appropriate, to back-up and supplement any over-flow needs of the Cell Therapy Organization.

Responsibilities (include, but are not limited to):

Serve as project coordinator for key projects scoping Cell Therapy Operations.

This includes:

Managing logistics related to project timeline
Supporting development of meeting materials and PowerPoint presentations
Generating/collecting projectrelated data and organizing effectively to enable analysis by project team
Identify reporting needs and generate projectrelated metric and trend reports on a periodic basis to support team (i.e., Quality Council, Value Stream LT)
Proactively monitor project timeline to assist coordination of activities that help prepare project team to achieve key milestones
Maintaining and reconciling project budget and expenses
Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff
Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and onboards & offboards contractors and employees.
Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.
Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
Ensure manager's preparedness for meetings (e.g., assemble meeting materials & prereads)
Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

Qualifications:

Need High School diploma or Associate or Bachelor degree.
8 years administrative, project coordinator or comparable experience; prior BMS and Executive Associate Experience preferred.
Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes preferred.
Has strong organizational skills, pays close attention to detail and followup, and properly balances priorities and resources.
Previous experience contributing to or managing administrative projects from the point of inception to completion, including those that require multiple skills.
Ability to manage multiple projects and competing priorities.
Maintains a positive attitude, a high level of productivity, and is adaptable to change.
Demonstrates ability to prioritize, proactively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different timezones and during periods of heavy workload.
Ability to multitask and adapt quickly to competing priorities while remaining focused.
Ability to work effectively under pressure to meet deadlines.
Exhibits a positive work attitude, and high productivity.
Proven track record of collaboration with other administrative assistants in order to ensure business